From MediaWiki

For guidelines on the editing of minutes, please see the page on the responsibilities of the recorder.

				2005
2006	2007	2008	2009	2010
2011	2012	2013	2014	2015
2016	2017	2018	2019	2020

other meetings this year

Saturday 26 April 2008: Member's Meeting

Meeting brought to order: 13:17
Present: James Cowan, Shannon Cowan, Justin Roller, Osha Roller, Jan Steinman, Carol Wagner.
Facilitator: James
Recorder: Jan
Check in
- Carol: 8.9, grateful to be alive and in the moment.
- Shannon: 9.5, a little tired, but happy to be here.
- Jan: 10, a lot of work to do, but thankful for all that is happening and for new members.
- James: 10, loves our meetings!
- Justin: 8, excited to be here, but a bit tired.
- Osha: 8, distracted by Lily, but glad to be here.
Old business
- Agenda approved.
- March 29 minutes approved.
- Stewards' Council
  - Finance steward: Carol does not have report ready; she will email it right after the meeting.
  - Ecology steward: Shannon has nothing to report.
  - Communication steward: Jan reported March communication statistics:
    - 174 email messages sent through EcoReality.org
    - 59 changes made to website
    - 4 visitors (including Diana Leafe Christian)
    - 4 new Advisory Council members
    - 3 inquiries from our listing on the FIC website
    - 6 inquiries from WWOOFers
    - plus all the other activity associated with the new property
    - noted that meeting notice was not sent out this month
  - Program steward: James reported briefly on potential workshops.
- Time sheets
  - All members turned in time for March.
  - Jan introduced new data being collected (project, activity, accomplishment), and Carol will update logging forms appropriately.
New business
- Membership discussion -- answered questions from Justin & Osha.
- Publicity ideas discussion
  - Shannon mentioned Cooperative Housing Canada, Canadian Ecovillage Network, and ATTRA sites to add/update, and agricultural approach to college publicity.
  - Justin volunteered to co-ordinate publicity with the Vancouver Peak Oil group.
  - Osha will do a first draft of a press release for a broader audience.
- Food Not Lawns
  - AGREED: EcoReality can host Heather Flores's workshop as long as Jamie Capranos and her friend Karen do most of the footwork.
  - Justin will promote in Vancouver
- Membership procedure overview -- tabled. Jan will print out info for the four existing members and Justin & Osha to fill out.
  - Jan reported that Penny & Mark are in the process of completing their application, and should have it in the mail shortly.
- Membership in FIC
  - AGREED: EcoReality will spend $40 to join FIC
- Membership in Ecovillage Network of Canada
  - Not enough information available to make a decision -- Jan will research for next meeting.
- Proposal to lease balance of Hughes Farm until Farmers Institute takes it over
  - AGREED: Jan will take the next step in pursuing this.
- Ratify role of communication steward
  - AGREED: Communication steward role as previously described.
  - Osha would like to "apprentice" and help out with communications.
  - Shannon would like to help with the newsletter.
- Discuss ideas for group process activities
  - AGREED: Shannon is new group process steward, and will create a page for that role and begin planning and supporting group process activities.
- Discuss Proposed labour policy (revised for 2008) and Resident rental policy
  - James took notes of the discussion, and will update the web pages appropriately.
  - Further elaboration by all invited in order to craft a proposal to pass by the May meeting.
Closing
- Justin: 8.5, liked the process, enjoyed the meeting.
- Osha: still at 8, child care would be great; liked the meeting structure.
- Carol: 9.5, extremely grateful for how we work together.
- Shannon: 9.5, distracted by kids, grateful for facilitation.
- Jan: 9.5, grateful for new blood, meeting went on a bit too long.
- James: 9, meeting went on longer than planned, grateful for what we got done.
Meeting adjourned at 15:44