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other meetings this year

Saturday 26 April 2008: Member's Meeting

Meeting brought to order: 13:17
Present: James Cowan, Shannon Cowan, Justin Roller, Osha Roller, Jan Steinman, Carol Wagner.
Facilitator: James
Recorder: Jan
Check in
- Carol: 8.9, grateful to be alive and in the moment.
- Shannon: 9.5, a little tired, but happy to be here.
- Jan: 10, a lot of work to do, but thankful for all that is happening and for new members.
- James: 10, loves our meetings!
- Justin: 8, excited to be here, but a bit tired.
- Osha: 8, distracted by Lily, but glad to be here.
Old business
- Agenda approved.
- March 29 minutes approved.
- Stewards' Council
  - Finance steward: Carol does not have report ready; she will email it right after the meeting.
  - Ecology steward: Shannon has nothing to report.
  - Communication steward: Jan reported March communication statistics:
    - 174 email messages sent through EcoReality.org
    - 59 changes made to website
    - 4 visitors (including Diana Leafe Christian)
    - 4 new Advisory Council members
    - 3 inquiries from our listing on the FIC website
    - 6 inquiries from WWOOFers
    - plus all the other activity associated with the new property
    - noted that meeting notice was not sent out this month
  - Program steward: James reported briefly on potential workshops.
- Time sheets
  - All members turned in time for March.
  - Jan introduced new data being collected (project, activity, accomplishment), and Carol will update logging forms appropriately.
New business
- Membership discussion -- answered questions from Justin & Osha.
- Publicity ideas discussion
  - Shannon mentioned Cooperative Housing Canada, Canadian Ecovillage Network, and ATTRA sites to add/update, and agricultural approach to college publicity.
  - Justin volunteered to co-ordinate publicity with the Vancouver Peak Oil group.
  - Osha will do a first draft of a press release for a broader audience.
- Food Not Lawns
  - AGREED: EcoReality can host Heather Flores's workshop as long as Jamie Capranos and her friend Karen do most of the footwork.
  - Justin will promote in Vancouver
- Membership procedure overview -- tabled. Jan will print out info for the four existing members and Justin & Osha to fill out.
  - Jan reported that Penny & Mark are in the process of completing their application, and should have it in the mail shortly.
- Membership in FIC
  - AGREED: EcoReality will spend $40 to join FIC
- Membership in Ecovillage Network of Canada
  - Not enough information available to make a decision -- Jan will research for next meeting.
- Proposal to lease balance of Hughes Farm until Farmers Institute takes it over
  - AGREED: Jan will take the next step in pursuing this.
- Ratify role of communication steward
  - AGREED: Communication steward role as previously described.
  - Osha would like to "apprentice" and help out with communications.
  - Shannon would like to help with the newsletter.
- Discuss ideas for group process activities
  - AGREED: Shannon is new group process steward, and will create a page for that role and begin planning and supporting group process activities.
- Discuss Proposed labour policy (revised for 2008) and Resident rental policy
  - James took notes of the discussion, and will update the web pages appropriately.
  - Further elaboration by all invited in order to craft a proposal to pass by the May meeting.
Closing
- Justin: 8.5, liked the process, enjoyed the meeting.
- Osha: still at 8, child care would be great; liked the meeting structure.
- Carol: 9.5, extremely grateful for how we work together.
- Shannon: 9.5, distracted by kids, grateful for facilitation.
- Jan: 9.5, grateful for new blood, meeting went on a bit too long.
- James: 9, meeting went on longer than planned, grateful for what we got done.
Meeting adjourned at 15:44