Project/Sustainable food education event for SFU 20090612

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Project ID: 104

Project steward

Shannon Cowan


EcoReality needs public outreach and education as part of its vision. Simon Fraser University course students are seeking a field trip overnight and hands-on learning experience for the course "A Semester in Food" about food policy, food sovereignty and local sustainable food production and lifestyle.


Two SFU instructors and up to 23 students will arrive at EcoReality June 12 mid morning and stay for 24 hours to learn about sustainable food production and lifestyle at EcoReality - the relationships, the structures, the action.


up for discussion at teleconference 20090417

Goal or deliverable

  1. Participants integrate into the resident flow of a talk and tour, lunch, workparty afternoon and dinner with optional evening program
  2. Participants reflect their learning through feedback activity
  3. EcoReality learns to work together for hosting larger groups in practice for longer educational activities

Timeline, schedule, or end date

This proposed project and Plan (see below) to be approved by members at Members meeting 20090426. Shannon to steward logistics, hosting and agenda for the day.

Please see SFU Food Education Event Debriefing for the summary feedback, minutes and suggestions for improvements to future education events at EcoReality.Shan 19:31, 18 June 2009 (UTC)


  • Schedule June 12/13:
  • 10:35 am Arrival pickup at Fulford Ferry - Jan and Morris in Sunshine and Blue Jetta (Shannon onsite to orient folks to classroom homebase)
  • 11:00 am Official Welcome and Introductions to EcoRealitarians (with brief housekeeping) (Shannon) (Classroom)
  • 11:15 – 11:45 am Sharing Circle (What do you want to learn while you're here?) (Shannon- Facilitator, Jan Scribing)
  • 11:45 am- 12:45 pm Farm Tour and Q&A - lead by Jan and Shannon (Topics here below to weave into tour organically if of interest)
    • History of EcoReality: What is an Ecovillage? Vision & Mission based on Values (Shan)
    • Carrying Capacity Study Results (Shan)
    • Co-Op Governance and Finance model Overview (Jan)
    • Land Development Process highlights (ALR, Zoning, Outreach)(Jan)
  • 1:00 – 1:45 pm Lunch (includes self dishwash) (Carol prep Yellow, Serving Cleanup Carol yellow)
  • 2:00 pm – 4:00 pm Workparty - SA stewards, Morris and Jan activity leaders (15 mins tool cleanup)
  • 4:15 pm- 5:00 pm Appreciation tour, Closing Ceremony (SA -with help from Jan and Morris)
  • 5:00-6:00 Free Time and Tent Setup (3 adults, 2 kids departing 5:20 bus for 5:50 ferry - Jan backup transport)
  • 6:00 Dinner (16 adults, 1 child + residents) (incl self dishwash) - SA prep in White (cleanup Shan)
  • 7:30 – 8:30 pm Game on Topics of Permaculture (Jan)

Saturday June 13

  • 7:00 am Morning bell - wakeup! Tent and gear packup. Place bags at door of classroom, ready for departure.
  • 8:00-9:00 am Breakfast (incl self dishwash) - Shannon prep White (cleanup Morris, White)

9:00 am – 11:00 am Optional Work Party or Impromptu ? (Game, hike, heart circle? Shannon to coordinate)

Optional: Those remaining can attend Saturday Market in Ganges (bus at 9:40 am) or request rides to the ferry of their choice (9:15; 10:45 ferry - bus at 10:15; 12:15 pm ferry - bus at 11:45) - wave down bus at end of driveway (standby transportation Jan and Morris/Carol)

Financial budget

  • Projected Income:
    • Site Preparations for WorkParty 4 hrs@ $15 =$60
    • Food Procurement 2 hrs @$15 =$30
    • Food Planning 1hr = $15
    • Food Prep and Cleanup 6 hrs@$15 =$90
    • Presenter Preparations and Delivery Time 6hrs @$15 =$90
    • Handouts/brochures $1/person = $25
    • Childcare 4 hrs @$10 =$40
    • Tenting 25 X $5 =$125
    • Food 25 X $10 =$250
    • Total $725.00
    • Total Per person (25 people) $29.00.
    • PLUS Extra cost: $2 payable directly to driver per trip when student gets a lift, instead of paying $2 to busdriver

(students asked to bring two toonies each for transport on island)

      • This total per person cost is subject to change if number of persons attending event changes. Shannon will run new numbers and give group the per person rate upon arrival when numbers are clear.
      • All fees except for the transportation fees can be paid as a lump sum to Shannon (for deposit to EcoReality's account). Shannon will calculate amount owing each household from EcoReality as per breakdown here below (Distribution of Income).
      • Payment: Cash or single cheque (please not many individual cheques by each student).
  • Notes on Distribution of Income from Event:
    • Accommodation income to be split between residents who pay for utilities (water, washrooms, elec)
    • Food income to reimburse those who paid for meals
    • Childcare income to reimburse parents who will pay for outside caregivers
    • Transportation income to reimburse Stewards of vehicles used for pickup and dropoff.
    • Other income goes to EcoReality (members who work those hours claim Co-Op work time and possibly Class B shares for Labor)
  • Expenses:
    • Food $250, Pump Potty $35, Handouts and brochures (printing and paper) $25, Childcare 4 hours Sat morning $40 (residents will do childcare on Friday).

Shan 22:48, 3 June 2009 (UTC)

Labor budget

  • Shannon: 30 hours - event coordinator, prep, admin, leadership/presenting/teaching, food/hosting
  • Jan: 7 hours - prep, presenting/teaching, food/hosting
  • Susie Anne: 14 hours - prep, presenting/teaching/organizing workparty and process sessions, food/hosting
  • Carol: 8 hours - food/hosting
  • Morris: 6 hours - prep, presenting/teaching, food/hosting
  • James: 1 hour - logistics support in advance, absent day of event

Please Note: There are more hours in the labor budget than in the Projected Income budget. This is because there should be no income for hours that residents do labor on workparty, as they typically claim those co-op work hours anyway.

Cash Outlay

Due to pending litigation, EcoReality Co-op statistics are not available at this time.

Labour, by person

Due to pending litigation, EcoReality Co-op statistics are not available at this time.

Labour, by activity

Due to pending litigation, EcoReality Co-op statistics are not available at this time.

Vehicle Use

"Vehicles" with no odometer, such as tractors or stationary equipment, are in tenths of an hour, rather than kilometres.

Due to pending litigation, EcoReality Co-op statistics are not available at this time.


Due to pending litigation, EcoReality Co-op statistics are not available at this time.

Final accounting

Still waiting for people to turn in their time sheets... if they want to get paid... hint, hint... :-)

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