Past meetings, 2014

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These are the agendas from past meetings.
Please move meetings to here as they pass.
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Past Meetings From Other Years
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Contents

DECEMBER 2014, Financial Planning

NOVEMBER 2014, Next Year's Plans

OCTOBER 2014, Processing & Storage

SEPTEMBER 2014, Harvest

Sunday, 28 September 2014 Residents' Meeting

Residents meeting.jpg
When? 
09:00 - 10:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
Problems with vagrants
  1. Check-in.
  2. Discuss and approve agenda.
  3. New business:
    • What to do about people living in the green trailer without co-op permission.
  4. Confirm facilitator for next meeting.
  5. Check-out.
  6. Adjourn.

Sunday, 21 September 2014 Residents' Meeting

Residents meeting.jpg
When? 
10:00 - 11:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Electric market vehicle.
      2. Upcoming classes and events.
      3. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
    1. Review recent statistics.
    2. Report on insurance: we saved almost as much as our mortgage went up.
    3. Request that interest charged on personal loans from the co-op and interest paid on personal loans to the co-op be increased to 5.2% and 4.45%, respectively, in-line with the recent hike in our mortgage, retroactive to 1 August 2014.
    4. Discussion and request to change definition of "member in good standing" to include a certain level of communication, in the form of meeting attendance.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

AUGUST 2014, Travel

JULY 2014, Permaculture Design

JUNE 2014, Water Management

MAY 2014, Planting & Gardening

Saturday, 17 May 2014 Residents' Meeting

Residents meeting.jpg
When? 
9:00 - 10:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Electric market vehicle.
      2. Upcoming classes and events.
      3. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
    1. Request that in addition to prior agreement for obtaining Bytesmiths' GS1 barcode assets, Bytesmiths and EcoReality Co-op agree that Bytesmiths will no longer use the GS1 Company Prefix Number "676072," and that any Bytesmiths' inventory bar-coded with this Company Prefix Number becomes the property of EcoReality Co-op. Further, request acknowledgement by both parties that the Oregon registered business name, "Bytesmiths," represented a sole proprietorship owned by Jan Steinman, who now works full time for EcoReality, in which he has approximately 30% ownership interest. — Jan
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

Saturday, 3 May 2014 Residents' Meeting

Residents meeting.jpg
When? 
9:00 - 10:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Electric market vehicle.
      2. Upcoming classes and events.
      3. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
    1. Request that EcoReality reimburse Jan $500 (on account) for his Universal Product Code registration so we can bar-code our products, as requested by Country Grocer.
    2. Review 2014-04 harvest, 2014-04 sales, 2014-04 labour, and 2014-04 gross productivity.
    3. Meter readings and billing for electricity use
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

.

APRIL 2014, Livestock

Friday, 4 April 2014 Residents' Meeting

Residents meeting.jpg
When? 
20:00 - 20:30
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Upcoming classes and events.
      2. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
    1. Review 2014-03 harvest, 2014-03 sales, 2014-03 labour, and 2014-03 gross productivity.
    2. Meter readings and billing for electricity use.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

Friday, 4 April 2013, Annual General Meeting

Meeting.jpeg
When
19:30
Where
Yellow house, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Who
members, investors and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator
Jan Steinman
Recorder
Jan Steinman
  1. Check-in.
  2. All present recorded for minutes.
  3. Discuss and approve agenda.
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
  4. Review and approve last AGM minutes.
  5. Resolution to not use an external auditor (This must be decided annually, by majority of all present in all classes of shareholders. The directors recommend approval of this resolution.)
  6. Annual finance report (as required by law of annual general meetings, including profit and loss statement, surplus statement, and balance sheet)
  7. Approval of Stewards' reports (as required by law of annual general meetings)
  8. Election of directors: (as required by law of annual general meetings) Nominations:
    • Cleome Rowe: Farm Steward
    • Adam Perry: director at large
    • Jan Steinman: Communication Steward
  9. Pay a dividend to shareholders, up to the rate of inflation (Directors recommend no dividend be declared this year.)
  10. Date of next Annual General Meeting, tentatively set for Saturday, 28 March 2015.
  11. Adjourn the Annual General Meeting

MARCH 2014, Internships & Programs

Saturday, 15 March 2014 Residents' Meeting

Residents meeting.jpg
When? 
9:00 - 10:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Upcoming classes and events.
      2. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

FEBRUARY 2014, Planting Planning

Monday, 17 February 2014 Residents' Meeting

Residents meeting.jpg
When? 
9:00 - 10:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Upcoming classes and events.
      2. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
    1. Review 2014-01 harvest, 2014-01 sales, 2014-01 labour, and 2014-01 gross productivity.
    2. Meter readings and billing for electricity use.
    3. Proposal from Byron Robillard to rent outdoor workspace and welding equipment for the month of March.
    4. Request from Jan that EcoReality assume possession of Sunshine (1981 Volkswagen Vanagon) for use as a dedicated electric market vehicle, in exchange for 2,000 Class B shares.
    5. Request from Jan that EcoReality convert Sunshine to electric drive, for use as a dedicated electric market vehicle. Jan will loan funds (as needed) to EcoReality for materials and perform the conversion for Class B shares.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

Saturday, 8 Febuary 2014 Residents' Meeting

Cancelled because we'll all be at Seedy Saturday.

Sunday, 2 Febuary 2014 Residents' Meeting

Residents meeting.jpg
When? 
9:00 - 10:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Jan Steinman
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Upcoming classes and events.
      2. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
    1. Request for seed orders.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

JANUARY 2014, Construction Projects

Saturday, 4 January 2014 Residents' Meeting

Cancelled for member travel -- Christmas & New Years.

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