Past meetings, 2008

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These are the agendas from past meetings.
Please move meetings to here as they pass.
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Contents

DECEMBER 2008, Games and Music

Sunday, 28 December 2008, Members' Meeting RE-SCHEDULED

Meeting.jpeg

Note that due to the holidays, this meeting is not at its regular time of the month. When: 14:00

Where: EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
    • approve agenda
    • approve November 29 minutes
    • Discuss and extend or modify the dwelling equity formula, as agreed in the meeting of 28 June.
    • Stewards' council
      • Newsletter ideas: TBD
    • Turn in member time sheets
  4. 15:00 New business
    • Reminder- Do bathroom/health break halfway through meeting.
    • Discuss water rights negotiating strategy, request agreement. --Jan Steinman 21:32, 20 December 2008 (PST)
    • Discuss games and music
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
  5. 15:45 Closing
  6. 16:00 Adjourn, continue discussions while preparing for potluck.

Friday, 19 December 2008, Members' Teleconference

Regularly scheduled bi-weekly teleconference.

Teleconference.gif
When? 
19:00 - 20:00
Who? 
members and scheduled/invited observers ask to attend, no drop-ins, please!
How? 
Call 712.432.0600; when prompted for "access code," enter 431256#. At the tone, announce yourself. During the conference, say your name and wait to be recognized by the facilitator if you wish to speak.
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in.
  2. Approve/modify agenda.
  3. Discussion and Request for approval of proposal that EcoReality agrees to pay $10/hr rate for rental of classroom for activities during 2009 winter retreat (25 hrs approx or $250) -Shan 15:00, 9 December 2008 (PST)
  4. Discussion of 2009 winter retreat budget - James
  5. Feedback - Roses and Suggestions
  6. Verify next teleconference date, time, facilitator, and recorder.
  7. Check-out.
  8. Adjourn

Tuesday, 16 December 2008, Residents' Meeting

Residents meeting.jpg
When? 
19:00 - 20:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please!
Where? 
EcoReality white house, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in
  2. Agenda
  3. Review To do list
  4. Discuss 2009 Garden Plan (kitchen+market) - suggest 2 people start before Dec 28, present it to members at winter retreat and invite participation -Shan 08:35, 11 December 2008 (PST)
  5. Discuss winter retreat. Who's coming, briefly review schedule, discuss afternoons. (this is J&S's last res meeting before the retreat. James Cowan 20:32, 15 December 2008 (PST)
  6. Item 3
  7. Review arrivals/departures, guests and apprentices.
  8. Review garden and farm issues.
  9. Confirm facilitator for next meeting
  10. Check-out
  11. Adjourn

Tuesday, 9 December 2008, Residents' Meeting

Residents meeting.jpg
When? 
19:00 - 20:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please!
Where? 
EcoReality white house, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in
  2. Agenda
  3. Review To do list
    1. Holiday schedules, Haruka bye bye party. James Cowan 16:05, 7 December 2008 (PST)
    2. Discuss work weeks and fence install days. James Cowan 16:05, 7 December 2008 (PST)
    3. Discuss winter retreat, who is coming and travel schedules. James Cowan 16:05, 7 December 2008 (PST)
    4. Item 3
  4. Review arrivals/departures, guests and apprentices.
  5. Review garden and farm issues.
  6. Confirm facilitator for next meeting
  7. Check-out
  8. Adjourn

Saturday, 6 December 2008, Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 No movie selected yet. Bring your favorite! (No gratuitous violence, please.)

Friday, 5 December 2008, Members' Teleconference

Regularly scheduled bi-weekly teleconference, 7 days after last monthly meeting.

Teleconference.gif
When? 
19:00 - 20:00
Who? 
members and scheduled/invited observers ask to attend, no drop-ins, please!
How? 
Call 712.432.0600; when prompted for "access code," enter 431256#. At the tone, announce yourself. During the conference, say your name and wait to be recognized by the facilitator if you wish to speak.
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in.
  2. Approve/modify agenda.
  3. Discuss the potential for a community event policy -Mark S
  4. Discuss and potentially approve Wood heat for 2172- See re-install cookstove sections for financial budget and labour. James Cowan 15:03, 4 December 2008 (PST)
  5. Item 3
  6. Feedback - Roses and Suggestions
  7. Verify next teleconference date, time, facilitator, and recorder.
  8. Check-out.
  9. Adjourn

Tuesday, 2 December 2008, Residents' Meeting

Residents meeting.jpg
When? 
19:00 - 20:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please!
Where? 
EcoReality white house, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in
  2. Agenda
  3. Review To do list
    1. CANCELLED
  4. Review arrivals/departures, guests and apprentices.
  5. Review garden and farm issues.
  6. Confirm facilitator for next meeting
  7. Check-out
  8. Adjourn

NOVEMBER 2008, "Consensus Decision Making"

Friday, 21 November 2008, Members' Teleconference

Teleconference.gif
When? 
19:00 - 20:00
Who? 
members and scheduled/invited observers ask to attend, no drop-ins, please!
How? 
Call 712.432.0600; when prompted for "access code," enter 431256#. At the tone, announce yourself. During the conference, say your name and wait to be recognized by the facilitator if you wish to speak.
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in.
  2. Approve/modify agenda.
  3. Request to issue shares for ceiling fans installed as part of projects for wood heat for 2152 and wood heat for 2172.
  4. Request for agreement on modified definition of member guide --Jan Steinman 17:42, 17 November 2008 (PST)
  5. Discussion and possible request for agreement on definition of prospective member --Jan Steinman 19:10, 17 November 2008 (PST)
  6. Discuss: Field names theme brainstorm Shan 12:49, 18 November 2008 (PST)
  7. Agree to Members Weekend Agenda 200811 Shan 13:54, 18 November 2008 (PST)
  8. Next item
  9. Feedback - Roses and Suggestions
  10. Verify next teleconference date, time, facilitator, and recorder.
  11. Check-out.
  12. Adjourn

Tuesday, 18 November 2008 Conference Call With Qi Gong Group

When: 10:30am - 11:00am

Who: residents and scheduled/invited members of Golden Shield Qi Gong

Facilitator: James Cowan

Recorder: Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Discussion: Calender
      • Review what is working, any improvements?
      • December 08 and January 09 weekend dates James Cowan
    • Insurance - details, documentation filed? James Cowan
    • Space stewardship - discuss how it is working for all users. Any items to improve? Shan 11:26, 11 November 2008 (PST)
  • Check out- Gratitude
  • Confirm date, time and facilitator for next meeting

Friday, 14 November 2008, Work party

Chain Gang.jpg
When? 
09:30 through 16:30, rain or shine. If the weather is really nasty, we'll try to have indoor work available.
Who? 
General public — all are welcome! No notice needed, unless you want lunch (see below). Residents will prepare a work plan and have tools and materials ready.
Where? 
Outside the EcoReality classroom, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
What? 
Finish planting garlic, harvest firewood, laundry room shelving, glean hay.
If you have an interest or ability or tools for a specific job please let us know and we will see if we can match you up with appropriate work if it works for the good of all involved.
Food? 
Work for the full six hours, and we are happy to provide lunch. If you want lunch, please let us know in advance so we can prepare enough food. If you're working less than the full day, please bring your own lunch. Munchies and snacks to share are always welcome!
Bring? 
Boots, work gloves, dirty clothes, water bottle, and whatever else you need for working outside. We have some extra gloves if needed. We have all of the tools necessary.
More Info? 
Please read the work parties page for further information about meals and start times.
Contact? 
Contact Susie Anne Bartsch, our work party steward or call 250-653-4663.

We realize that you are busy, and are working for free, but please understand that people arriving at various times throughout the day make it difficult for us to conduct the work party, and we ask that you try to arrive by 9:30 AM or 1 PM. If you arrive at other times, and no one is here to greet you, well, we're all off working!


Tuesday, 11 November 2008, Residents' Meeting

Residents meeting.jpg
When? 
19:00 - 20:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please!
Where? 
EcoReality white house, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in
  2. Agenda
  3. Review To do list
    1. Qi Gong Conference call next Tues (Nov 18) at 10:30am. Facilitator please add agenda to wiki and send email with agenda to Felicity, Rudy H, Ron (tell Rudy S too). James Cowan 15:36, 5 November 2008 (PST)
    2. Scott's Learning Plan
    3. Garlic and Fencing Grant
  4. Review arrivals/departures, guests and apprentices.
  5. Review garden and farm issues.
  6. Confirm facilitator for next meeting
  7. Check-out
  8. Adjourn

Friday, 7 November 2008, Members' Teleconference

Teleconference.gif
When? 
19:00 - 20:00
Who? 
members and scheduled/invited observers ask to attend, no drop-ins, please!
How? 
Call 712.432.0600; when prompted for "access code," enter 431256#. At the tone, announce yourself. During the conference, say your name and wait to be recognized by the facilitator if you wish to speak.
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in.
  2. Approve/modify agenda.
  1. Discuss and possibly agree to the definition of member guide. Jan Steinman 03:26, 30 October 2008 (PDT) (10)
  2. Request: a special resolution to approve Norma Jean (Noj) McAllister's application for EcoReality Membership Shan 16:47, 5 November 2008 (PST) (5)
    • if a current member is not going to be present at this meeting, please inform facilitator so this item can be tabled until all present for consensus
  3. Discuss: Co-op 2009 Budget Shan 16:47, 5 November 2008 (PST) (10)
  4. Discuss: Co-op Labour requirement Shan 16:47, 5 November 2008 (PST) (10?)
    • this was an action item from 20081025 Members Meeting in my notes but I did not find in minutes
  5. Request: approval of volunteer co-op support, $10 daily fee payable to member household housing WWOOFers for their contributions to community rather than personal projects Shan 16:47, 5 November 2008 (PST) (5)
  6. Item 3
  7. Feedback - Roses and Suggestions
  8. Verify next teleconference date, time, facilitator, and recorder.
  9. Check-out.
  10. Adjourn

Friday, 7 November 2008, Work party

Chain Gang.jpg
When? 
09:30 through 16:30, rain or shine. If the weather is really nasty, we'll try to have indoor work available.
Who? 
General public — all are welcome! No notice needed, unless you want lunch (see below). Residents will prepare a work plan and have tools and materials ready.
Where? 
Outside the EcoReality classroom, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
What? 
Blend of tasks from finishing garlic planting, gleaning hay and leaves, picking pears to finish shop wiring, white house insulation and interior hardware.
If you have an interest or ability or tools for a specific job please let us know and we will see if we can match you up with appropriate work if it works for the good of all involved.
Food? 
Work for the full six hours, and we are happy to provide lunch. If you want lunch, please let us know in advance so we can prepare enough food. If you're working less than the full day, please bring your own lunch. Munchies and snacks to share are always welcome!
Bring? 
Boots, work gloves, dirty clothes, water bottle, and whatever else you need for working outside. We have some extra gloves if needed. We have all of the tools necessary.
More Info? 
Please read the work parties page for further information about meals and start times.
Contact? 
Contact Susie Anne Bartsch, our work party steward or call 250-653-4663.

We realize that you are busy, and are working for free, but please understand that people arriving at various times throughout the day make it difficult for us to conduct the work party, and we ask that you try to arrive by 9:30 AM or 1 PM. If you arrive at other times, and no one is here to greet you, well, we're all off working!


OCTOBER 2008, Structure and Facilitation

Saturday, 25 October 2008, Members' Meeting

Meeting.jpeg

When: 14:00

Where: New.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes. Hook up to Skype with Susie Anne.
  2. 14:05 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:15 Old business
  4. 14:35 New business
    1. Presentation: Vanessa Hammond about Co-operatives (5) Shan 22:49, 19 October 2008 (PDT)
    2. Issue: open discussion about Prioritization for Co-Op member actions (sample issue from Tree Bressen Consensus Workshop) (20)Shan 29 September 2008 (PDT)
    3. 15:00 Wellness break
    4. Issue: Discuss Banking hours page and set date for approval. (15) James Cowan 23:00, 1 October 2008 (PDT)
      • Concern about aging members and ability to work 30 hours/monthly - ideas for agreement about types of "work" and differences to accommodate (5) Selina
    5. Request agreement in principle to hold a Permaculture Design Certificate Course in summer 2009. This is a major event, a residency course lasting two or more weeks. It will require construction of an outdoor kitchen, composting toilets, campground, and possibly other infrastructure. Agreement in principle will not commit EcoReality to a budget, which will be finalized by year's end. (5) —Jan Steinman 23:49, 19 October 2008 (PDT)
    6. Request share reimbursement for electric meters project, completed and operational on 10 October. (5) —Jan Steinman 00:11, 20 October 2008 (PDT)
    7. Issue: Appropriate email to send on member email lists (Jan) (5)
    8. Issue: Present and discuss preliminary schedule for Winter retreat-Dec 28, 2008- January 3, 2009 (15)Susie Anne Bartsch 14 October 2008
  5. Briefly review schedules- Travel, teleconference dates, changes to potlucks etc.
  6. 15:50 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  7. 16:00 Adjourn, continue discussions while preparing for potluck.

Friday, 24 October 2008, Work party

Chain Gang.jpg
When? 
09:30 through 16:30, rain or shine. If the weather is really nasty, we'll try to have indoor work available.
Who? 
General public — all are welcome! No notice needed, unless you want lunch (see below). Residents will prepare a work plan and have tools and materials ready.
Where? 
Outside the EcoReality classroom, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
What? 
No specific tasks scheduled yet.
If you have an interest or ability or tools for a specific job please let us know and we will see if we can match you up with appropriate work if it works for the good of all involved.
Food? 
Work for the full six hours, and we are happy to provide lunch. If you want lunch, please let us know in advance so we can prepare enough food. If you're working less than the full day, please bring your own lunch. Munchies and snacks to share are always welcome!
Bring? 
Boots, work gloves, dirty clothes, water bottle, and whatever else you need for working outside. We have some extra gloves if needed. We have all of the tools necessary.
More Info? 
Please read the work parties page for further information about meals and start times.
Contact? 
Contact Susie Anne Bartsch, our work party steward or call 250-653-4663.

We realize that you are busy, and are working for free, but please understand that people arriving at various times throughout the day make it difficult for us to conduct the work party, and we ask that you try to arrive by 9:30 AM or 1 PM. If you arrive at other times, and no one is here to greet you, well, we're all off working!


Tuesday, 21 October 2008, Residents' Meeting

Residents meeting.jpg
When? 
19:00 - 20:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please!
Where? 
EcoReality white house, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in
  2. Agenda
  3. Review To do list
    1. approve Oct 14 minutes
    2. Discuss: EcoReality Insurance policy and payment structure (10) Shan 13:26, 14 October 2008 (PDT)
    3. Item 2
  4. Review arrivals/departures, guests and apprentices.
  5. Review garden and farm issues.
  6. Confirm facilitator for next meeting
  7. Check-out
  8. Adjourn

Friday, 17 October 2008, Members' Teleconference

Teleconference.gif
When? 
19:00 - 20:00
Who? 
members and scheduled/invited observers ask to attend, no drop-ins, please!
How? 
Call 712.432.0600; when prompted for "access code," enter 431256#. At the tone, announce yourself. During the conference, say your name and wait to be recognized by the facilitator if you wish to speak.
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in.
  2. Approve/modify agenda.
  3. Discuss: Salt Spring bus advertising --Jan Steinman 22:48, 7 October 2008 (PDT) (10)
  4. Discuss: Ralph Garrison (& family) participation in winter retreat from Dec 26-31 --Jan Steinman 15:57, 12 October 2008 (PDT) (10)
  5. Request for approval: 200810 members weekend agenda (10) Shan 13:29, 14 October 2008 (PDT)
  6. Renew WWOOF Canada? Carol Wagner
  1. Feedback - Roses and Suggestions
  2. Verify next teleconference date, time, facilitator, and recorder.
  3. Check-out.
  4. Adjourn

Friday, 17 October 2008, Work party

Chain Gang.jpg
When? 
09:30 through 16:30, rain or shine. If the weather is really nasty, we'll try to have indoor work available.
Who? 
General public — all are welcome! No notice needed, unless you want lunch (see below). Residents will prepare a work plan and have tools and materials ready.
Where? 
Outside the EcoReality classroom, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
What? 
Firewood, floor insulation, apple picking, garlic planting, more!
If you have an interest or ability or tools for a specific job please let us know and we will see if we can match you up with appropriate work if it works for the good of all involved.
Food? 
Work for the full six hours, and we are happy to provide lunch. If you want lunch, please let us know in advance so we can prepare enough food. If you're working less than the full day, please bring your own lunch. Munchies and snacks to share are always welcome!
Bring? 
Boots, work gloves, dirty clothes, water bottle, and whatever else you need for working outside. We have some extra gloves if needed. We have all of the tools necessary.
More Info? 
Please read the work parties page for further information about meals and start times.
Contact? 
Contact Susie Anne Bartsch, our work party steward or call 250-653-4663.

We realize that you are busy, and are working for free, but please understand that people arriving at various times throughout the day make it difficult for us to conduct the work party, and we ask that you try to arrive by 9:30 AM or 1 PM. If you arrive at other times, and no one is here to greet you, well, we're all off working!


Tuesday, 14 October 2008, Residents' Meeting

Residents meeting.jpg
When? 
19:00 - 20:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please!
Where? 
EcoReality white house, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in
  2. Agenda
  3. Review To do list
    1. approve Oct 7 minutes
  4. Review arrivals/departures, guests and apprentices.
  5. Review garden and farm issues.
  6. Confirm facilitator for next meeting
  7. Check-out
  8. Adjourn

Tuesday, 7 October 2008 meeting With Qi Gong Group (In Person at EcoReality)

When: 11:00am - 12:00pm

Who: residents and scheduled/invited members of Golden Shield Qi Gong

Facilitator: Shannon Cowan

Recorder: Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
  • Check out- Gratitude
  • Confirm date, time and facilitator for next meeting

Tuesday, 7 October 2008, Residents' Meeting

Residents meeting.jpg
When? 
19:00 - 20:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please!
Where? 
EcoReality white house, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Shannon Cowan
Recorder
Carol Wagner
Agenda 
(Please add your items to the agenda!)
  1. Check-in
  2. Agenda
  3. Review To do list
  4. approve Sep 30 minutes
  5. Discuss WWOOFers. Now that we have a budget, maybe WWOOfers become an EcoReality cost rather than a cost to one household or another? James Cowan 22:23, 1 October 2008 (PDT)
  6. Discuss work party fruit harvest item and accounting for hours as community time when product is personal. Shan 22:00, 2 October 2008 (PDT)
    • brainstorm - one possibility is payment to Co-Op for product (nominal cost, not wholesale price), less energy/fuel used to process (which is personal by household)
    • all co-op work party harvest to be divided evenly between households. If one household cannot/will not process or use it, then can either trade their portion or gift it, or other?
    • Canning plan James Cowan 17:33, 6 October 2008 (PDT)
  7. Thanksgiving dinner this weekend? James Cowan 17:33, 6 October 2008 (PDT)
  8. Discuss Qi Gong meeting agenda James Cowan 17:33, 6 October 2008 (PDT)
  9. Review arrivals/departures, guests and apprentices.
  10. Review garden and farm issues.
  11. Confirm facilitator for next meeting
  12. Check-out
  13. Adjourn

Friday, 3 October 2008, Work party

When: 9:30 - 16:30 - Rain or shine. If the weather is really nasty we have a garage, shop and storage semi trailer to work in.

Who: residents, WWOOFers, interns, guests, neighbours and anyone else who wants to join in.

What: Tasks will vary depending on weather, priority, available skills and supervisors and the amount of hands there are that particular day. We typically decide tasks and supervisors the Tuesday morning before the work party at our residents meeting.

Lunch: If you work for the full 6 hours we are happy to provide lunch. Please let us know in advance so we can prepare enough food. If you're working less than the full day, please bring your own lunch.

What to bring: Boots, gloves, dirty clothes and whatever else you need for working outside. We have all of the tools necessary.


Friday, 3 October 2008, Members' Teleconference

Teleconference.gif

When: 19:00 - 19:45

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 19:45 Adjourn

SEPTEMBER 2008: Preserving & Processing

Tuesday, 30 September 2008, Residents' Meeting

Residents meeting.jpg

When: 9:00am - 10:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Sep 23 minutes
    • Review To do list
    • Discuss Friday work party. Determine priorities and task leaders.
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 10:00 Adjourn

Sunday, 28 September 2008' Members' Heart to Heart

When: 8:30pm - 9:30pm

Where: New.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

What: Heart to Heart meeting. Format is talking stick circle meeting. If you have the talking stick you may speak about whatever you like, there is no speaking when you do not have the talking stick. The idea is for people to share their feelings freely, without rebuttal and comments.

Sunday, 28 September 2008' Members' Walking site brainstorm

When: 13:30-14:30

Where: New.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner, Shannon Cowan

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. This is a walking site tour/brainstorm. What would you like to see physically changed or built on the farm? What is your level of willingness to participate in the project? Do you have any skills or resources to contribute to the project?

Sunday, 28 September 2008' Members' Meeting RE-SCHEDULED

Meeting.jpeg

When: 10:00

Where: New.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
  4. 11:00 New business
    • Reminder- Do bathroom/health break halfway through meeting.
    • Discuss Garlic planting plan and Laura's Czech and Yugoslavian beauties Shan 16:08, 25 September 2008 (PDT)
    • Proposal- James' Proposal to bank hours for October 2008. James Cowan 22:11, 23 September 2008 (PDT)
    • Discuss EcoReality operating budget James Cowan 10:08, 26 September 2008 (PDT)
    • Discuss Co-Op interest payment work-trade possibility for resident members to work off $300 (20 hours) of $750 (approx) monthly interest payments to Co-Op James Cowan 11:22, 28 September 2008 (PDT)
    • Discuss programs for October, November and December 2008 James Cowan 11:22, 28 September 2008 (PDT)
    • Discuss Talk: Provisional member enhancement ideas. (note that this is a brainstorm discussion and no ideas are up for proposal) James Cowan 10:21, 26 September 2008 (PDT)
    • Discuss and possibly review highlights from Brainstorm session Aug 30 2008 James Cowan 20:21, 1 September 2008 (PDT)
    • Discuss preserving and processing
    • Discuss calendar- Tree November option, New years week long visit? Does last weekend of month still work best? Brainstorm times for in depth sessions on finance, visioning, long term planning, farm plan etc... James Cowan 10:51, 18 September 2008 (PDT)
    • Discuss afternoon activity- Site walk and brainstorm. James Cowan 10:29, 26 September 2008 (PDT)
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Adjourn, continue discussions while preparing for lunch.

Saturday, 27 September 2008, Workshop, Consensus and facilitation with Tree Bressen

When
9:00am - 5:00pm
Where
New.gif EcoReality classroom, 2172 Fulford Ganges Road (Qi Gong Classroom), Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Who
pre-registered members and advisors only, please!

Saturday, 27 September 2008, Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 Movie or program

CORRECTION no movie tonight, we'll be having a community-building exercise instead.

Tuesday, 23 September 2008, Residents' Meeting

Residents meeting.jpg

When: 9:00am - 10:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Sep 16 minutes & Sep 16 Qi Gong meeting minutes
    • Review To do list
    • Status on iCal sharing- Is it hooped?
    • Hay! Hey what? Hey, you know that hay in the field? Gavin's worried that if Magnus' wait much longer to get it that the field will be wet and their tractors will leave huge ruts. What actions can we take to either get the hay picked up or move it ourselves? James Cowan 10:06, 22 September 2008 (PDT)
    • Discuss Gavin's agricultural lease- Gavin has requested that we choose a time to walk with him and discuss boundaries. He is aware that we have a busy week this week and can wait a couple of weeks if needed. James Cowan 10:06, 22 September 2008 (PDT)
    • Discuss Friday work party. Determine priorities and task leaders. (James suggests berry picking, more firewood)
    • Discuss upcoming members weekend- Review lodgings, travel James Cowan 10:06, 22 September 2008 (PDT)
    • Discuss residents meeting times. Agreement of Tuesdays was until end of September. Meetings page needs to be updated once decision is made. James Cowan 12:31, 18 September 2008 (PDT)
    • Retroactively remove Dividends on Sharp Road property
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 10:00 Adjourn

Saturday, 20 September 2008, Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 Movie or program

Saturday, 20 September 2008, Open House

What? 
Greater Salt Spring community, meet EcoReality Co-op. Drop in unannounced any time between 1 PM and 4PM. Refreshments/snacks/tours. Stay for the potluck (below) if you like, but let us know so we'll have enough seating.
Who? 
general public.
Where? 
New.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
13:00 — 16:00

Friday, 19 September 2008, Members' Teleconference

Teleconference.gif

When: 19:00 - 19:45

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Request approval of electric_meters budget of up to $200.
    • Request approval of Tree Bressen Sat Evening Activity: A facilitated small group and large group discussions and brainstorms about community space 7:30-9:30 with a break and activities to get people moving and sharing from the heart Shan 14:41, 19 September 2008 (PDT)
    • Request approval of heart circle scheduled Sun 28th for one hour starting at 7:30 pm Shan 14:41, 19 September 2008 (PDT)
    • Request approval of changes to Tree Bressen budget James Cowan 16:11, 18 September 2008 (PDT)
      • Classroom fee of $80 ($10/hr) payable to Jan and Carol after money is collected from participants
      • Printing costs for participant handouts at 0.05$/sheet B&W Shan 16:24, 16 September 2008 (PDT)
    • Request approval of reimbursement ($30 for 1kg) from EcoReality to Shannon for cost of neighbour's flatbreads for open house Shan 16:24, 16 September 2008 (PDT)
    • Discuss proposed Membership steward Osha 13:48, 8 September 2008 (PDT)
      • Permission to share membership application and provisional membership information with O.U.R. Co-op. James Cowan 10:17, 19 September 2008 (PDT)
    • Discuss Diana Christian's proposed visits to Region/EcoReality January and June 2009Shan 09:38, 12 September 2008 (PDT)
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 19:45 Adjourn


Tuesday, 16 September 2008 Conference Call With Qi Gong Group

When: 11:00am - 12:00pm

Who: residents and scheduled/invited members of Golden Shield Qi Gong

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Estimation of November and December weekend dates James Cowan 08:30, 16 September 2008 (PDT)
    • Insurance James Cowan 08:30, 16 September 2008 (PDT)
  • Check out- Gratitude
  • Confirm date, time and facilitator for next meeting

Tuesday, 16 September 2008, Residents' Meeting

Residents meeting.jpg

When: 9:00am - 10:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Sep 9 minutes
    • Review To do list
    • Review Garlic planting plan and approve financial structure, approve details, select # seed bulbs based on calculations and commit to plough time, plant time, project organization of residents Shan 12:43, 12 September 2008 (PDT)
    • Discuss Tree Bressen workshop finances
      • Will there be a payment to the classroom or co-op?
      • Carol offered to supply US cash to exchange for Tree's money out of donation jar.
      • James will send out information in advance and include the money procedures.
    • Diana Christian at Community Farms Roundtable in January
      • Does EcoReality want to host another event with DLC at that time
      • Does EcoReality want to attend Roundtable, likely in Lower Mainland
      • Cost sharing with Farm Folk City Folk (Heather Pritchard, Jason Found)?
      • DLC in June at EcoReality for Permaculture Design Course rough planningShan 09:37, 12 September 2008 (PDT)
    • Old chicken option James Cowan 20:18, 15 September 2008 (PDT)
    • Plan & prioritize work for the week - wood, white house laundry, other? James Cowan 20:18, 15 September 2008 (PDT)
    • Open house- Updates on outreach, RSVP estimates, F&B plan, weather check, make logistics list. James Cowan 20:37, 15 September 2008 (PDT)
    • Discuss reimbursement of taxes paid on Sharp Road
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 10:00 Adjourn

Tuesday, 9 September 2008 Resident's Meeting

Residents meeting.jpg

When: 9:00am - 11:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Sep 2 minutes
    • Review To do list
    • Tree Bressen payment format proposal
      • each registrant pays registrar the remaining amount (tbd based on total attending and budget of 400$+ travel advance)
      • EcoReality pays Tree $400 as a donation
      • invite participants to gift as much as they feel comfortable on top of that by way of donation box that goes directly to Tree

That way no one needs to know how much is donated, except Tree.

  1. Confirm facilitator for next meeting
  2. Check-out
  3. 11:00 Adjourn


Saturday, 6 September 2008 Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 Movie or program

Friday, 5 September 2008: Members Teleconference

Teleconference.gif

When: 19:00 - 19:45

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Expense reimbursement Carol Wagner
    • Discuss classroom rental structure- questions from Members meeting. James Cowan 20:04, 1 September 2008 (PDT)
    • Briony Penn sign, etc. —Jan Steinman
    • Inquiry about pros/cons/status of resident members' leasing structure -Mark
    • Program ideas for October, November, December
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 19:45 Adjourn

Tuesday, 2 September 2008 Resident's Meeting

Residents meeting.jpg

When: 9:00am - 11:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Aug 26 minutes
    • Review To do list
    • Recap weekend- talk about balancing meal payments/expenses James Cowan 09:18, 2 September 2008 (PDT)
    • Discuss interest payment for August- J&S still pay? James Cowan 09:18, 2 September 2008 (PDT)
    • James and Shannon mortgage- set date for completing calculations. James Cowan 09:18, 2 September 2008 (PDT)
    • Sep 26 conflict resolved James Cowan 09:18, 2 September 2008 (PDT)
    • Discuss and approve long term guest in white house James Cowan 17:10, 1 September 2008 (PDT)
    • Discuss classroom rental pricing James Cowan 17:10, 1 September 2008 (PDT)
    • Make new weekday potluck schedule James Cowan 17:10, 1 September 2008 (PDT)
    • Discuss accommodation options for Sept 27 weekend James Cowan 17:47, 1 September 2008 (PDT)
    • Discuss open house- Positions, tour route and times, rain plan, outreach, F&B, budget, invite points (time, place, gumboots, no dogs, kid friendly, potluck after) James Cowan 19:49, 1 September 2008 (PDT)
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:00 Adjourn


AUGUST 2008: Local eating

Sunday, 31 August 2008: Talk: Adam Perry and Earthrising Foundation

Adam Perry.JPG
When: 19:00-21:00

Where: EcoReality office, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.) In the classroom (Qi Gong Studio)

Who: general public, $10 donation suggested

What: Adam and Earthrising Foundation are doing promotion and generating awareness for their natural building project- An orphanage in Tanzania. This event is a fundraiser as well as a recruitment drive to get volunteers to go with them to help. Volunteers will raise money in their own community for the project. More information at their website.


Saturday, 30 August 2008 Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 Movie or program

Instead of a movie, we'll see a presentation by Molly Murphy of Mudgirls about their natural building work in the area. Time permitting, we may then watch "The Power of Community: How Cuba Survived Peak Oil"

Saturday, 30 August 2008: Members Meeting

Meeting.jpeg

When: 14:00

Where: New.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
  4. 15:00 New business
    • Equity adjustments due to recent property transactions --Jan Steinman
      • Request approval of negative stock split of 84.224501% on all outstanding Class A and Class B shares.
      • Request approval to issue 135,996 new Class B shares, to be distributed to all outstanding Class A shareholders at the rate of 15.775499% per Class A share.
    • September open house? --Jan Steinman
    • Discuss EcoReality space usage James Cowan 11:45, 1 May 2008 (PDT)
    • Agricultural lease agreement. --Jan Steinman 12:41, 31 July 2008 (PDT)
    • Review and ratify Strengths and improvements for EcoReality business meetings to send Tree Bressen by Sep 1 --Shan 19:51, 22 August 2008 (PDT)
    • Discuss Tree Bressen's Facilitation Workshop Series --Shan 11:42, 29 August 2008 (PDT)
    • Discuss Compassionate Communication proposal to postpone workshop to 2009 and homework readings and DVDs and practice group sessions --Shan 11:42, 29 August 2008 (PDT)
    • Update and discussion for Sep 27 Tree Bressen Consensus Workshop Registration --James
    • Request for yoga business in classroom beginning September 16, 2008. --Shan 20:28, 6 August 2008 (PDT)
    • Review and ratify Proposed labour policy. James Cowan 13:58, 24 August 2008 (PDT)
    • Classroom rental- self defense workshop Sep 14 9:30am-4:30am. James Cowan 09:14, 30 August 2008 (PDT)
    • Logistics for Adam Perry workshop -- James
    • Discuss programs for October, November and December
    • Discuss local eating
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn, continue discussions while preparing for potluck.

Tuesday, 26 August 2008 Resident's Meeting

Residents meeting.jpg

When: 9:00am - 11:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Aug 2 minutes, August 7 minutes,
    • Review To do list
    • Update on room mate situation James Cowan 08:44, 24 August 2008 (PDT)
    • Discuss workshop building stewardship James Cowan 08:44, 24 August 2008 (PDT)
    • Discuss classroom rental rates. Discuss (and create) rental proposal for Capoeira group James Cowan 08:44, 24 August 2008 (PDT)
    • Discuss hydro bill. J&S to be paid $2 per day from July 8. James Cowan 11:46, 24 August 2008 (PDT)
    • Qi Gong request for beautification and offer to help. James Cowan 20:10, 25 August 2008 (PDT)
    • Discuss upcoming members weekend.
      • Updated attendees
      • Schedule of arrivals, departures
      • Other meeting time suggestions- H2H, brainstorming, wiki training, other?
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:00 Adjourn



Saturday, 23 August 2008 Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 Movie or program

Friday, 22 August 2008: Members Teleconference

Teleconference.gif

When: 19:00 - 19:45

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
  4. Adam Perry event hosted by EcoReality Aug 31 7pm: discussion of logistics and tasks Shan 14:42, 10 August 2008 (PDT)
  5. Request that EcoReality agree to have a Heart circle and Gratitude circle at 3pm Sun Aug 31 in Outdoor space S of Classroom (indoor classroom rain plan) Shan 14:42, 10 August 2008 (PDT)
  6. Review and discuss Strengths and Improvements for EcoReality Business Meetings to send to Tree Bressen for her to create a specialized Tree Bressen Sep 27, 2008 Consensus Training Workshop--Shan 14:58, 10 August 2008 (PDT)
  7. Confirm facilitator for next meeting
  8. Check-out
  9. 19:45 Adjourn


Wednesday, 13 August 2008 Conference Call With Qi Gong Group

When: 10:00 - 11:00

Who: residents and scheduled/invited members of Golden Shield Qi Gong

Facilitator: James Cowan

Recorder: James Cowan (I'll record if you like. --Jan Steinman)

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Brief Introductions
  3. Topics:
  • Structure:
    • Is Capoeira a "sub renter" from Qi Gong?
    • Other point people for Qi Gong or Capoeira.
  • Scheduling
    • Who makes schedules for Qi Gong and Capoeira?
    • How far in advance is scheduling done?
    • Is there much variance month to month?
    • Discuss system to keep EcoReality updated of scheduling changes.
  • Insurance- Does Golden Shield Qi Gong carry insurance? How can EcoReality acquire a copy?
  • Porta Potty- Who owns the porta potty and pays for servicing?
  • EcoReality's intended Future use:
    • Shannon's yoga classes
    • EcoReality workshops
    • Art Studio
    • Photography classes, eight consecutive evenings, fall and spring. It has been 7-9 PM Thursdays, but that could change.
  • Items for discussion:
    • Parking
    • Rent:
      • Clarification on no GST.
      • Expectations of increases- yearly?
      • Expectations of revenue from Co-op use.
      • Note- EcoReality is going through rental cost structuring which may or may not change rental rates.
    • Scheduling:
      • Yoga schedule
      • EcoReality workshop Aug 31
      • Possible whole day workshops (reschedule classes? credit to Qi Gong?)
      • Photography classes, eight consecutive evenings, fall and spring. It has been 7-9 PM Thursdays, but that could change.
    • Feasibility of art studio use
    • Cleaning and maintenance schedule and duties.
    • Improvements to space - Who does and who pays?
      • Knock out wall, interior finish for "barn" space, with temporary dividers to make two 40-person classrooms or one 80-person meeting room. --Jan Steinman 09:32, 13 August 2008 (PDT)
      • Covered porch in rear for rain-protected outdoor space. --Jan Steinman 09:32, 13 August 2008 (PDT)
      • Integrated greenhouse on back for passive solar heating. --Jan Steinman 09:32, 13 August 2008 (PDT)
    • Ongoing conference call/meeting schedule.
  • Check out- Gratitude
  • Confirm date, time and facilitator for next meeting

Saturday, 9 August 2008 Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 Movie or program

Friday, 8 August 2008: Members Teleconference

When: 19:00 - 19:45

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman Carol is away

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    1. Status of Lite and Huge closings --Jan Steinman 12:44, 31 July 2008 (PDT)
    2. Status of SEEDS non-profit --Jan Steinman 12:44, 31 July 2008 (PDT)
    3. Review decisions of Residents' Meeting of Minutes:20080802 Jan Steinman 20:13, 7 August 2008 (PDT)
    4. Tree Bressen workshop details (sent by Shannon to membership Aug 3)--Shan 08:17, 4 August 2008 (PDT)
    5. Discussion of proposals circulated by Shannon Aug 3 by email for Tree workshop event--Shan 08:17, 4 August 2008 (PDT)
    6. Proposal to move September EcoReality Business Meeting to Sunday September 28 at 10 am to accommodate special workshop with Tree Bressen--Shan 16:10, 5 August 2008 (PDT)
    7. Compassionate Communication Workshop update and new options for EcoReality
      1. Owen and Ivan from Vancouver - $1000 2 days + travel and accomm
      2. Penny Wassman Certified Trainer from Nanaimo - $2400 2 days + travel and accomm and gst
      3. Members obtain and watch Rosenberg's DVDs and read book as homework prior to October, then do 1.5 days with Owen and Ivan Intro in half day and in depth group practice for second day at slightly reduced cost $800 we could propose
      4. Members do homework and do 1 day workshop with Owen and Ivan for $500 in January --Shan 17:14, 5 August 2008 (PDT)
      5. Members begin a study group, with one chapter of the book to be read and discussed periodically, perhaps every week or two. This could be conducted via teleconference or email or wiki. --Jan Steinman 20:13, 7 August 2008 (PDT)
        1. There already exists an on-island study group. The four residents could take part in that, and periodically update non-residents during the regular EcoReality study group meeting.
    8. Discuss proposal circulated Aug 3 from Shannon for Hospitality--Shan 08:17, 4 August 2008 (PDT)
    9. Discuss proposal circulated Aug 3 from Shannon for Labour--Shan 08:17, 4 August 2008 (PDT)
    10. New Proposal for public event with Adam Perry Sunday August 31st 7pm Slideshow about his Non-Profit Earth Rising Foundation Tanzanian Natural Building Orphanage Project, see website for Earth Rising Foundation--Shan 13:47, 8 August 2008 (PDT)
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 19:45 Adjourn

Thursday, 7 August 2008 Resident's Meeting

When: 9:00am - 10:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Approve Aug 2 minutes
    • Proposal for Greywater Treatment Leachbed to West of White house--Shan 14:24, 4 August 2008 (PDT)
    • Discuss resident meeting time options (New developments since last meeting) James Cowan 20:50, 4 August 2008 (PDT)
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:30 Adjourn

Saturday, 2 August 2008 Tour/Potluck/Movie

Potluck.gif
What? 
This is a way to get to know each other better, starting with a tour of the farm (seasonal), followed by a vegetarian potluck, followed by a big-screen movie or presentation. Come to any or all!
Who? 
General public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 Farm tour (spring through fall — call for a winter farm tour)
18:00 Vegetarian potluck. (Please label food with animal products for our vegan friends.)
19:30 Movie or program

Saturday, 2 August 2008 resident's Meeting

When: 9:30am - 11:30am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Discuss resident email list use and members
    • Discuss management and recording of tasks
    • Discuss Hydro bill for J&C house (pump house, shop, classroom, garage)
    • Discuss Rudy rent (has it been collected?)
    • Discuss porta potty
    • Proposal for James and Shannon to pay interest payment to 3 Point in August
    • Proposal for WWOOFer compensation to be paid from the co-op to each household
    • Proposal for childcare to be counted as WWOOFer hours under certain cirumstances
    • Proposal for Jan and Carol to collect revenue from Classroom rental
    • Proposal for James and Shannon monthly (mortgage) payments to the co-op
    • Proposal for improvements or repairs to dwellings
    • Discuss timeline for proposal for individuals to transfer ownership of garden, animals and farm equipment to co-op.
    • Discuss co-op operating budget
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:30 Adjourn

JULY 2008: Space Allocation and Usage

Saturday, 26 July 2008: Members Meeting CANCELLED

Due to travel by multiple members and the possible lack of a quorum, this meeting has been cancelled. Please contact the quarterly facilitator to put something on the agenda of a weekly vidconf.


JUNE 2008: Permaculture Design

Sunday, 29 June 2008: Talk: Mike Nickerson & Donna Dillman

When: 19:00-21:00

Where: EcoReality office, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: general public, $5-$15 donation suggested

What: Living on Earth as if we wanted to stay is the theme of the talk. Mike Nickerson and his wife Donna Dillman present a talk and discussion about how the "Life" perspective, which says we need to preserve and enhance ecosystems and communities, conflicts with the "Money" perspective, which says we need to continuously expand production and consumption. Mike draws from his latest book, Life, Money & Illusion, which outlines new ways of organizing mutual provision (the economy) and a change in priorities that can lead to a long and joyous future. During this evening, Mike looks at the big picture, while Donna speaks to an 'on the ground' example of what needs changing. More information is available at their website.


Sunday, 29 June 2008: Work Party: Market-Prep 160 Sharp Road

When: 9:00 - 16:00 (work the whole day, and lunch is on us!)

Where: Old EcoReality office, 160 Sharp Road, Salt Spring Island.

Who: general public, drop-ins welcome!

What: Help make ecovillage history by aiding in getting 160 Sharp Road "sharp" for a tight housing market! There will be masking, wall-washing, patching, sanding, and maybe we'll even get around to painting! If your thumb is green, rather than off-white eggshell, join in cleaning up the "curb appeal" by trimming hedges, moving berms, re-fencing the garden, and general clean-up. And if neither of those appeal to you, you may be able to help pack up building materials, tools, etc. and possibly even help move a greenhouse. See you there!


Saturday, 28 June 2008: Members Meeting

When: 14:00

Where: New.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: James Cowan

Recorder: Jan Steinman

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
    • approve agenda
    • approve minutes: 31 May, 2 June, 4 June.
    • Stewards' council
      • Newsletter ideas: Space Allocation and Usage
    • Turn in member time sheets
    • Open action items
      • Membership application status- All complete?
      • Review to do list.
  4. 15:00 New business
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn.

Sunday, 1 June 2008: Heart to Heart meeting

When: 20:30 -- 21:30 (after the kids go to bed)

Where: EcoReality Lite office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: general public, please phone in advance (537-2024)(this # will be turned off as of June 1 and the new # will be 653-2024) so we have something for you to do.

What: Heart to Heart meeting. Format is talking stick circle meeting. If you have the talking stick you may speak about whatever you like, there is no speaking when you do not have the talking stick. The idea is for people to share their feelings freely, without rebuttal and comments.


Sunday, 1 June 2008: Members circle interview

When: 16:00 -- 17:00

Where: EcoReality Lite office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: general public, please phone in advance (537-2024)(this # will be turned off as of June 1 and the new # will be 653-2024) so we have something for you to do.

What: "Fishbowl" circle meeting. Current members will each bring 3 questions to ask different applying members. Group will sit in a circle and interviewer and interviewee will sit in the middle of the circle.


Sunday, 1 June 2008: Work Party: EcoReality Moves!

When: 09:30 -- 15:30

Where: EcoReality Lite office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: general public, please phone in advance (537-2024)(this # will be turned off as of June 1 and the new # will be 653-2024) so we have something for you to do.

What: help us move from EcoReality Lite to EcoReality huge!


MAY 2008: Membership

Saturday, 31 May 2008: Members Meeting

When: 14:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please! This particular meeting is expected to have high attendance. Please be sure to let us know if you plan to attend, so we can make sure we have room for you!

Facilitator: James Cowan

Recorder: Jan Steinman

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
    • approve agenda
    • approve March 7 minutes, April 4 minutes, and April 26 minutes
    • Stewards' council
      • Jan: EcoReality Huge update, fruit processing, Mike Nickerson
      • Newsletter ideas: Garden Design, Determine deadline
    • Turn in member time sheets
    • EcoReality History James Cowan 21:35, 29 May 2008 (PDT)
  4. 15:00 New business
    • Lengthier introductions, what led you to being here?
    • New members welcome!(Discuss member application process)
    • Review member obligations and possibly integrate into the members page. --Jan Steinman 11:49, 26 May 2008 (PDT)
    • Banking hours (Jan Steinman 12:29, 20 May 2008 (PDT))
    • Discuss resident rental policy options (brief recap and proposal). James Cowan 23:23, 27 May 2008 (PDT)
    • Discuss July meeting attendance. James Cowan 23:23, 27 May 2008 (PDT)
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
    • Questions
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn, continue discussions while preparing for potluck.

Saturday, 31 May 2008: Work Party Planning Meeting

When: 09:30

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: All members and guests participating in work party on Sunday June 1.

Facilitator: James Cowan

Recorder: Jan Steinman


APRIL 2008: Publicity & member recruiting

Saturday, 26 April 2008: Members Meeting

When: 14:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: James Cowan

Recorder: Jan Steinman

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
    • approve agenda
    • approve March 29 minutes
    • Stewards' council
    • Turn in member time sheets
    • Open action items
  4. 15:00 New business
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn, continue discussions while preparing for potluck.

Friday, 18 April 2008: Video Conference

  • Discuss feasibility of workshops - Food Not Lawns?, Scythe Workshop?- Lavender workshop cancel
  • Internship meeting and potluck to follow. (Shannon)
  • Income statement leftover from AGM - make time to review with members
  • Choose times next week for H2H, members meeting (out of towners arriving late?), and budget discussion.
  • Finance report removed from members meeting agenda? Or never entered?

MARCH 2008: Budget and Finances

Saturday, 29 March 2008: Annual General Meeting, Members Meeting

When: 12:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 10:00 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  2. Annual General Meeting
    1. 10:10 Administrivia
    2. 10:15 Old Business
      • Resolution to not use an external auditor (This must be decided annually, by separate resolution of both members and investors in each investor class. The stewards recommend approval of this resolution)
    3. 10:20 New Business
      • Annual finance report (as required by law of annual general meetings, including profit and loss statement, surplus statement, and balance sheet)
      • Approval of Stewards' reports (as required by law of annual general meetings)
      • Election of stewards (as required by law of annual general meetings)
        The current stewards have agreed to serve another term.
      • Due to imminent changes, the resolution to pay a 2.4% dividend has been withdrawn.
    4. adjourn the Annual General Meeting
  3. Monthly Members' Meeting
    1. 10:40 Old business
    2. 11:00 New business
      • Proposal to change redemption for Provisional members. -- Jan Steinman
      • Discussion about changes necessary to raise money without running afoul of BC Securities. -- Jan Steinman
      • Property purchase update. -- Jan Steinman
        This may require a rare break from our radical transparency policy, and visitors may be asked to leave briefly if an "in camera" session is required.
      • Discuss new stewardship: Land Use Planning Stewardor similar -- Jan Steinman
      • Discuss adding non-member stewards. (Majority must be members, according to bylaws.) -- Jan Steinman
      • Approve proposal- Off site members pay same rates for food and lodging as guests ($10 per night per each adult). James Cowan 20:47, 28 March 2008 (PDT)
      • Approve proposal- Each member works 10 hours per month. If a member cannot work any or some of those 10 hours, they can elect to pay $15 per hour to the co-op for the balance of the hours. James Cowan 20:47, 28 March 2008 (PDT)
      • Discuss budget and finances. James Cowan 20:47, 28 March 2008 (PDT)
      • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
    3. 11:45 Closing
      • Confirm facilitator for next meeting
      • Circle Check-out/Feedback/Appreciation
    4. 12:00 Working lunch

FEBRUARY 2008: Space allocation and usage

Saturday, 23 February 2008: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
    • approve agenda
    • approve January 26 minutes, Februrary 1 minutes
    • Finance report
    • Turn in member time sheets
    • Open action items
      • Review to do list.
      • Discuss buddy system for accountability of Co-Op action items, was discussed in December member's meeting, but did not make it in the minutes Shan 10:50, 19 February 2008 (PST)
  4. 11:00 New business
    • Annual report 2008 stewards' reports progress
    • Nominations for 2008 stewards, to be chosen at the AGM
    • Discuss workshop proposal for Lavender workshop 2008 (Shannon)Shan 10:50, 19 February 2008 (PST)
    • Discuss space allocation and usage
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch



JANUARY 2008: Farm planning

Saturday, 26 January 2008: Members Meeting

When: 9:30

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 9:30 Administrivia
    • All present recorded for minutes.
  2. 9:35 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 9:45 Old business
    • approve agenda
    • approve December 8 minutes
    • Finance report
    • Turn in member time sheets
    • Open action items
  4. 10:30 New business (with name of person)
    • Short Term Co-Op Goals: each member to bring ideas to the meeting for discussion please (40 mins)Shan 22:02, 20 January 2008 (PST)
    • Discuss 2008 farm plan
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
    • Room changes (Carol)
    • Preliminary P&L statement for EcoReality lessees (Jan/Carol)
    • Diana Leafe Christian visit, February 25-29
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch

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