Past meetings, 2007

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These are the agendas from past meetings.
Please move meetings to here as they pass.
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Contents

DECEMBER 2007

Sunday, 9 December 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper: James Cowan

Agenda: (Please add your items to the agenda!)

  1. 1:00 Administrivia
    • All present recorded for minutes.
  2. 1:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 1:40 Old business
    • approve agenda
    • approve November 24 minutes September 29 minutes, and August 4 minutes
    • Finance report
    • Turn in member time sheets
    • Review accommodation agreement for family members and document any changes Shan 09:15, 8 December 2007 (PST)
    • Open action items
      • Finalize and publish 2008 meeting schedule, programs, and activities
      • Discuss Farm Care Schedule project page and set time for group brainstorm Shan 09:15, 8 December 2007 (PST)
      • Review to do list.
  4. 2:00 New business
    • Discuss welcome letter
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
  5. 2:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation

Edited Sat Dec 8 to reflect new times Shan 16:37, 8 December 2007 (PST)


NOVEMBER 2007

Saturday, 24 November 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper: James Cowan

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
    • approve agenda
    • approve September 30 minutes
    • Finance report
    • Turn in member time sheets
    • Open action items
      • 2008 meeting schedule, themes, programs, and activities report
      • Review to do list.
  4. 11:00 New business
    • Newsletter reminder: article deadline Wednesday, 21 November 2007
    • Advisory Council meeting planning
    • Ecovillage Network Canada
    • Work party planning
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch

SEPTEMBER 2007

Saturday, 29 September 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Jan Steinman

Timekeeper: Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
    • approve agenda
    • approve August 4 minutes
    • Finance report (5)
    • Turn in member time sheets (10 - each person to share what went towards Co-op hrs)
    • Open action items
      • Review to do list. (time permitting)
  4. 11:00 New business
    • Begin planning 2008 meeting themes, schedule, programs, and activities (20)
    • Newsletter reminder: article deadline set Oct date (5)
    • Garden planning calendar suggestion (Shannon - 10)
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch

AUGUST 2007

Saturday, 4 August 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Jan Steinman

Timekeeper: Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:20 Old business
    • approve agenda (5)
    • Moved to videoconference since minutes are not yet posted to wiki --approve July 7 minutes
    • Finance report (10)
    • Turn in member time sheets (5)
      • acknowledgement of member project system thus far, gratitude and feedback on April-July (added by Shannon)(5)
      • discuss projects and role of project manager (added by James) (15)
    • Open action items
      • Review to do list. (10)
  4. 11:10 New business
    • Programming for September, October, November (Added by James) (20)
    • Newsletter reminder: article deadline Wednesday, 22 August 2007
      • Each member to suggest their own topic for articles (added by Shannon) (10)
    • Discussion and group feedback on communal systems for Food and Hospitality for Co-Op Members, Visitors and WWOOFers (added by Shannon) (10)
  5. 11:45 Closing
    • Select facilitator, recorder, and time keeper for Oct/Nov/Dec, who will also back-up and train in September
    • Circle Check-out/Feedback/Appreciation

JULY 2007

Saturday, 7 July 2007: Members Meeting

When: 16:00

Where: Due to members' travel, the July meeting will not take place at EcoReality. If you were planning to attend, please contact us so we can make alternate arrangements for you.

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Jan Steinman

Timekeeper: Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. 16:00 Administrivia
    • All present recorded for minutes.
  2. 16:05 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 16:15 Old business (20 mins)
    • approve agenda
    • approve June 2 minutes
    • Finance report
    • Turn in member time sheets - *note* All please do so electronically to Carol Wagner before meeting so they can be discussed Shan 16:21, 5 July 2007 (PDT)
    • Open action items (25 mins)
  4. 17:00 New business
    • Discuss adding clarity about visitors to EcoReality to avoid any indication that we are a source of lodging at Visitor information (10 mins) Shan 16:21, 5 July 2007 (PDT)
    • Discuss new EcoReality meeting and public potluck schedule as put forward by James Cowan and Shannon Cowan, and make necessary adjustment to Work parties (10 mins) Shan 16:21, 5 July 2007 (PDT)
    • Newsletter reminder: article deadline Wednesday, 25 July 2007 (5 mins)
      • Stewards to each bring ideas for articles on theme Shan 16:21, 5 July 2007 (PDT)
    • Farm Activities and Work party planning (10 mins)
      • July 29 Lavender Tour and Potluck Shan 16:21, 5 July 2007 (PDT)
  5. 17:40 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation

JUNE 2007

Saturday, 2 June 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Jan Steinman

Timekeeper: Carol Wagner

Agenda: (Please add your items to the agenda!) (time allotment in minutes, by facilitator)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:05 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:20 Old business (15)
  4. 10:45 New business
    • Discuss and approve lavender project plan --Shan 15:00, 16 May 2007 (PDT) (10)
    • Proposal to issue 276 Class A investment shares for a gutter on the north side of the shop --Jan (5))
    • proposed logo presented for approval --Carol & Jan (10)
    • Newsletter reminder: article deadline Wednesday, 27 June 2007 (5)
    • Workshop planning: June and JulyShan 15:00, 16 May 2007 (PDT) (30)
  5. 11:50 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch

MAY 2007

Sunday, 6 May 2007: Open house

When: 1300-1600

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: Neighbors, Friends, Advisory Council, and members.

Hosts: Carol Wagner & Jan Steinman

Come and see who we are, and discover what we are doing! Find out more about Permaculture, organic gardening, sustainability, and ecovillages.

Drop in anytime between 1 PM and 4 PM. (Other visits are also okay, but we want all our great friends to get to know each other, too!)


Saturday, 5 May 2007: Annual General Meeting, Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Jan Steinman

Agenda: (Please add your items to the agenda!)

  1. Annual General Meeting
    1. 10:00 Administrivia
      • All present recorded for minutes.
    2. 10:10 Opening
      • Circle Check-in/Story time/Introductions/Gratitude
    3. 10:40 Old business
      • approve agenda
      • resolution to not use an external auditor (This must be decided annually, by separate resolution of both members and investors in each investor class. The stewards recommend approval of this resolution?)
      • Annual finance report (as required by law of annual general meetings, including profit and loss statement, surplus statement, and balance sheet)
      • Stewards' reports (as required by law of annual general meetings)
      • Election of stewards (as required by law of annual general meetings)
      • resolution to pay a 2.3% dividend in the form of a stock split on Class A Investment Shares, equal to the rate of inflation as reported by Statistics Canada. (EcoReality will issue new Class A Investment Shares to each member of record as of 5 May 2007 at the rate of 2.3% of their share balance as of 5 May 2007.)
      • adjournment
  2. Monthly Members' Meeting
    1. 11:00 New business
      • July members meeting date Carol
      • New lease proposal by Jan and Carol
      • New Proposal for Closing Feedback and Appreciation stage of Members Meetings Shan 14:38, 1 May 2007 (PDT)
        • Discussion of how EcoReality might participate in closing circle activities where we agree on a procedure for giving and receiving Group and Individual Feedback Shan 14:38, 1 May 2007 (PDT)
      • Discuss member meetings time limitations (added by James)
      • Plan programming for June, July and August
      • New proposed projects and hours to work for coop for May
      • Newsletter reminder: article deadline Wednesday, 23 May 2007
      • Open house last minute stuff
      • Work party planning
    2. 11:45 Closing
      • Confirm facilitator for next meeting
      • Circle Check-out/Feedback/Appreciation
    3. 12:00 Working lunch (fun discussion about what happens next)

APRIL 2007

Monday-Tuesday, 16-17 April 2007: Work party

When: 0900-1600

Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: general public

Agenda: (Please add your items to the agenda!)

  1. Sun 0900: farm tour, procedures/policies explained

Saturday, 14 April 2007: Advisory Council Meeting

When: 1400

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: Advisory Council, members, and observers

Facilitator: Jan Steinman

Recorder James Cowan

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 15:00 Old business
    • approve agenda
    • Members' report
      • Organization history if new people present.
      • Getting more involved
  4. 15:30 Break (10 min)
  5. 15:40 New business
    • Group activity
  6. 16:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  7. 18:00 Potluck

Saturday, 14 April 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: Shannon Cowan

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
  4. 11:00 New business
    • AGM requirements reviewed
    • Discuss proposed labour policy
    • Discuss proposed expenses policy
    • Discuss suggestion of freezing issuing Class A and Class B shares (added by James)
    • Discuss work exchangers- The costs, the benefits, timing, living options (added by James)
    • Propose a meeting regarding community space (added by James)
    • Discuss compensation for previous months labour imbalance (added by James)
    • Petition for returning Class B shares for biodiesel processor. --Jan Steinman
    • Newsletter reminder: article deadline Wednesday, 25 April 2007
    • Advisory Council meeting planning
    • Work party planning
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch

Friday, 13 April 2007: Members Heart-2-Heart Meeting

When: 15:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: TBD

Recorder: no recorder, any proposed "decisions" or "agreement" are to be brought up in tomorrow's business meeting.

Topic: Personal posessions, initiative, labour, expenses, outside commitments: we are going through a difficult time in understanding our level of commitment to this fledgling community. What does "sharing" mean to me, and what should be "shared" in community, to what extent?

MARCH 2007

Sunday-Tuesday, 4-6 March 2007: Work party

When: 0900-1600

Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: general public

Agenda: (Please add your items to the agenda!)

  1. Sun 0900: farm tour, procedures/policies explained

Saturday, 3 March 2007: Advisory Council Meeting

When: 1400

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: Advisory Council, members, and observers

Facilitator: Shannon Cowan

Recorder Jan Steinman

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 15:00 Old business
    • approve agenda
    • Members' report
      • Organization history if new people present.
      • Getting more involved
  4. 15:30 Break (10 min) - yoga with Shannon
  5. 15:40 New business
    • Group activity
      • if only 4 members present we will do structured heart to heart interviews
      • If Advisory councillors are present we will do a dynamic group brainstorm on any of the following topics that the group chooses; Programs - types, leaders, times, costs; "Attracting new members"; other...Shan 20:52, 2 March 2007 (PST)
  6. 16:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  7. 18:00 Potluck

Saturday, 3 March 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: James Cowan

Recorder: Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:30 Old business
    • approve agenda
    • approve February 3 minutes
    • Finance report
    • Open action items
    • ACTION Shannon making a checklist for welcoming wwoofers.
    • ACTION Shannon making template hardcopy spreadsheet for keeping track
    • ACTION Shannon and Carol will develop Timesheet, map of saltspring, ferry schedule, welcome letter.
      • Review to do list.
      • Review membership applications
  4. 10:50 Health and Wellness Break Shan 20:54, 2 March 2007 (PST)
  5. 11:00 New business
  6. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  7. 12:00 Working lunch

FEBRUARY 2007

Wednesday, 7 February 2007: Island Natural Growers' Meeting

When: 1800

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: ING Members and general public

Agenda:

  1. 18:00 Potluck dinner
  2. 19:00 Business meeting

Sunday-Tuesday, 4-6 February 2007: Work party

When: 0900-1600

Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: general public

Agenda: (Please add your items to the agenda!)

  1. Sun 0900: farm tour, procedures/policies explained

Saturday, 3 February 2007: Advisory Council Meeting

When: 1400

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: Advisory Council, members, and observers

Facilitator: Carol Wagner

Recorder Shannon Cowan

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 15:00 Old business
    • approve agenda
    • Members' report
      • Organization history if new people present.
      • Getting more involved
  4. 15:30 Break (10 min)
  5. 15:40 New business
    • Group activity
  6. 16:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  7. 18:00 Potluck

Saturday, 3 February 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
    • approve agenda
    • approve January 6 minutes
    • Finance report
    • Open action items
      • ACTION: (from 20070106) James will provide a timeline for all the stuff that needs to happen for this event, by the February meeting.
      • Review to do list.
    • Report on Elizabeth May's visit.
  4. 11:00 New business
    • Advisory Council meeting planning
    • Garden Plan
    • Work party planning
      • Weeding
      • Move rhodies
      • Tool cleaning
      • Tree pruning
      • Mulching (we got 7 bales of straw & lots of rabbit poo)
      • General cleanup of property (move downed limbs, etc.)
    • ING meeting planning ~Jan
    • Cleanup after weekend ~Carol
    • Recycling ~Carol
    • Securing the premises ~Carol
    • Income classifications ~Carol
    • BC Hydro bill
    • Biodiesel operations ~Jan
    • Newsletter ~Jan
    • Organizing volunteers, interns, WWOOFers
    • Ongoing list of tasks for WWOOFers - put on whiteboard?
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch

JANUARY 2007

Tuesday, 23 January 2007: Elizabeth May Potluck

When: 17:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: Anyone interested in meeting the leader of Canada's Green Party

Limited space available -- please call or email to register for this event!
Limited place settings available -- please bring your own plates and silverware.

Agenda: TBD

Saturday, 6 January 2007: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Shannon Cowan

Recorder: Jan Steinman


Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • Recorder, timekeeper volunteered.
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
  4. 11:00 New business
    • Discuss repairs, upgrades, revised insulation budget
    • Discuss newsletter format and content - Added by James
    • Elizabeth May's visit Jan Steinman
    • Advisory Council meeting planning
    • Work party planning
      • site survey
      • plumbing survey
      • finish walkway
      • finish insulation & vapor barrier
      • prep cottage for vapor barrier
      • hang swing
      • closet lighting
      • biodiesel processor wiring
      • weatherstripping inventory and purchase list
      • woodcutting
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch

Saturday, 6 January 2007: Advisory Council Meeting

When: 1400

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: Advisory Council, members, and observers

Facilitator: James Cowan

Recorder Carol Wagner

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • Recorder, timekeeper volunteered.
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 15:00 Old business
    • approve agenda
    • Members' report
      • Organization history if new people present.
      • Getting more involved
  4. 15:30 Break (10 min)
  5. 15:40 New business
    • Group activity
  6. 16:45 Closing
    • Select facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  7. 18:00 Potluck

Sunday-Tuesday, 7-9 January 2007: Work party

When: 0900-1600

Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)

Who: general public

Agenda: (Please add your items to the agenda!)

  1. Sun 0900: farm tour, procedures/policies explained

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