Minutes:20140503

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  1. Meeting starts 13:24
  2. Check-in
  3. Agenda approved, with the addition of House Care Signup and Rudy's special plants.
  4. Minutes of last meeting, 4 April 2014, reviewed and approved.
  5. Old business:
    1. Matters arising from minutes: nothing noted
    2. Project updates:
      1. Electric market vehicle:
        • All major components except for charger procured.
        • Need to fabricate coupler, mounting adaptor, and battery mounting.
        • Jan to retrieve free mounting bracket from Olympia next weekend.
      2. Upcoming classes and events:
        • Jan presented biodiesel demonstration at renewable energy conference at the high school on April 5.
        • Korean middle school students scheduled for 21 July through 3 August.
      3. Recruiting:
        • Sally toured on Friday; is interested in erecting a 35-foot wooden yurt.
        • Jan working on immigration documents for Cleome & Grace.
        • Re-finance hitting hurdles; one prospect remaining to explore this week.
        • Jason G., Yael & girls given tour 12 April.
        • Margrette to be in touch "in the next few weeks" about scheduling a visit.
    3. Health and safety concerns and updates:
      • Jason L. is in the care of the Royal Oak hospital, in Victoria. It is unknown when he may be released. His behaviour has become increasingly unpredictable, keeping people awake at night. He has been warned that this is not acceptable. We feel unable to house him any longer.
  6. New business:
    • Electricity use informally reviewed. Outbuilding use shot up to nearly $70 in April
    • Other April stats not reviewed.
    • Request that EcoReality reimburse Jan $500 (on account) for his Universal Product Code registration so we can bar-code our products, as requested by Country Grocer.
      • Background: Jan (doing business as "Bytesmiths") owns a permanent Uniform Code Council manufacturers' code, needed for producing product bar codes. Country Grocer has requested that our starts be bar-coded, and anything besides produce that we wholesale will need bar codes. The Bytesmiths manufactures' code is not in use, and has never been used in a retail establishment. Jan paid $500 for this permanent registration. Currently, no more permanent manufacturers' codes are being granted, rather they have an annual fee that start at $750 for eleven or more codes. The Bytesmiths manufacturers' code is good for 10,000 products.
      • AGREED: EcoReality will credit Jan's loan account $500 for his Universal Product Code registration so we can bar-code our products, as requested by Country Grocer.
    • House Care sheet left on dining room table for people to sign up for rotating house care activities.
    • Second request that Rudy dispose of illegal plants he is growing, or to provide documentation supporting his assertion that they are legally grown.
      • AGREED: Rudy has had two weeks to provide documentation that his plants are legal, and he must remove illegal plants immediately. Jan & Cleome will talk to him tomorrow, and if plants are not removed by him, they will be destroyed.
    • Priya gave birth on 8 April to one buckling. Taara did not deliver on 25 April as expected; now expected 16 May.
    • Heather D. gave notice that she was moving on 24 April, then changed her mind the next day after we had advertised the house as available. She has reimbursed EcoReality the cash cost of advertising the White House, and has agreed to work an additional four hours to reimburse for the labour of advertising the White House.
  7. Review arrivals/departures, guests and apprentices:
    • Jason G., partner Yael, and two girls tour on 12 April. They are interested in volunteering and possibly becoming member-funders, but they just took another situation, and may be available later this year.
    • Raven G. and her mother and son tour on 13 April. They are interested in becoming member-funders, but are in the beginning stages of exploration.
    • Volunteer Dan McCool arrives from Mexico city on 23 April — welcome, Dan!
    • Employee Wylie Fuller arrives 30 April — welcome, Wylie!
    • Volunteer Micayla Gammon arrives 2 May — welcome, Micayla!
    • Sally S. tours on 2 May. She is interested in becoming a member-funder and building a 35 foot yurt.
    • Jan to go to Olympia to pick up motor mount, and to go to Cleome's house in Dayton next weekend, 9-12 May.
    • Cleome leaving tomorrow at 13:50, back 16-19 May.
    • Korean middle-school students: 21 July through 3 August, perhaps longer.
  8. Farm meeting:
    • Items to track (rough priority order):
      1. Prepare soil in west garden.
      2. Continue planting:
        • Direct seeding in west garden, carrots, potatoes, summer squash.
        • Transplant Oregon Spring and Beaverlodge tomatoes and squashes in west garden.
        • Transplant lettuce in west garden.
        • Seed large tray of 8cc blocks in lettuce.
        • Add two wire trellises for cane berry transplants in west garden, between and to the east of existing trellises.
        • Plant currants along fence in west garden, just north of west gate.
      3. Weed and mulch chestnuts and blueberries in east garden.
      4. Construct beds in greenhouse west room.
      5. Finish cleaning out freezer in farm store -- mouldy fluid needs to be dumped.
      6. Make some "salad boats" out of cut-off portions of seedling trays
      7. Decant pear vinegar and clean out blue barrel.
      8. Get at least one chain saw working and continue harvesting wood.
      9. Clean up farm store area in prep for construction.
      10. Replace water timer in west room of greenhouse.
      11. Cleome contact Gavin about putting manure on fields he leases from us. (in process)
      12. Fix sickle bar in prep for spring mowing.
      13. Move the glass canning jars out of the Yellow House parking lot into the Ikea shed.
      14. Fix big rototiller -- won't run for more than a minutes or so; investigate fuel blockage -- back burner, winter project.
        • Shop for small diesel for power rototiller.
      15. Investigate using small greenhouse as a food dehydrator.
      16. Fix dining room ceiling.
        • Move dining room stuff into living room.
        • Plastic-wrap dining room in prep for ceiling demolition.
    • Items recently completed:
      1. Fix freeze-damaged irrigation manifolds in greenhouse. DONE!
      2. Make two more tables hot. DONE!
      3. Complete raised beds in greenhouse east room. DONE!
      4. Get cedar slabs and bark from Shane for projects and path mulch. DONE!
      5. Complete irrigation plumbing in greenhouse after locating and levelling tables. (unwanted, abandoned)
      6. Purchase 46 drip tape valves for expanded bed space. DONE!
    • Plans for the week:
      • Greenhouse and west garden work.
      • BC Hydro letter.
      • Work permits.
      • File Annual Report with BC Corporate Registry.
      • Mulch onions and potatoes.
      • Fix tractor front tyres.
      • Fix Dodge voltage regulator.
      • Make template of VW transmission for fabrication of electric motor adaptor.
      • Continue building raised beds.
      • Plant more lettuce.
  9. Confirmed next meeting: Next residents' meeting: Jan facilitator, Saturday, 17 May 2014, 10:00.
  • Meeting adjourned, 14:49
  • Respectfully submitted, Jan Steinman 03:23, 5 May 2014 (CEST)

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