Minutes:20130313

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  1. Meeting starts 10:59
  2. Check-in
    • Discussion on membership perks, residence perks, meaning of "residence."
    • AGREED: Carol is a non-resident member, effective immediately, and no longer gets residents' discounts on farm goods, and her labour requirement goes down from one hour per day to ten hours per month, in accordance with previously agreed labour policy.
    • Carol notes that there is still a pile of wood on the right of Sunset just before the Channel Ridge turn off. Jan & Rudy will co-ordinate getting a pickup load or two.
  3. Agenda approved.
  4. Minutes of past meeting, 27 February 2013, reviewed and approved.
  5. Old business:
    1. Matters arising from minutes:
      • Rudy will follow up on the person associated with the paint/carpet store who was looking for a shared land situation.
    2. Project updates:
      1. Upcoming classes and events: nothing to report.
      2. Recruiting:
        • Jan continuing to correspond with several parties. No imminent meetings planned.
      3. EcoNest cottage:
        • Jan continuing to communicate with Robert L, who is off in some jungle, so email is sporadic.
        • Materials estimate in from Windsor. So far, $33k to $51k covers rezoning, building permit, drawings, engineering, foundation, and shell materials and labour. It does not cover septic, water, earthworks, electrical, plumbing, interior finishing, nor appliances.
        • Need to clarify the definition of a "commercial kitchen" that we are allowed to put in an auxiliary farm building.
        • Aux farm building cannot have an indoor shower.
        • We are at a funding bottleneck, and need to pay for the following to proceed:
          1. Paula's updated drawing, which is required for
          2. Building permit, and
          3. Rezoning application.
    3. Update on farm steward recruiting:
      • Jennifer Campbell is coming from Churchill, MN, with daughter India (11) and son Benjamin (8). They plan to be here first week of April. Partner Mark will join about four weeks later. They will live in the Big Room of the Yellow House.
      • Discussion ensued regarding suitable compensation.
      • AGREED: as Farm Steward, Jen will receive an estimate of 25% of market garden net profit on a monthly basis, with another 25% when the books are closed at the end of 2013. Expenses will include living space and food, for volunteers as well as her family, as well as direct expenses such as seed, supplies, vehicle expense, etc.
    4. Health and safety concerns and updates: none noted
  6. New business:
    1. Electricity use reviewed. Noted that outbuilding electricity use has gone down by as much as $54/month since Christian left.
    2. February harvest, sales, etc. reviewed. Harvest down slightly from 2012, but sales are up, due mostly to Seedy Saturday.
    3. Jan requests that he be treated as a volunteer, in terms of food and lodging.
      • Discussion about exactly what that means. Basically, EcoReality will cover the cost of Jan's food and lodging as long as he performs 36 hours a week labour, in accordance with our standard volunteer agreement. This is in addition to his resident member labour of one hour per day.
      • AGREED: EcoReality will cover Jan's cost of lodging and meals, in accordance with our established volunteer agreement.
  7. Review arrivals/departures, guests and apprentices:
    • Carol in Oregon March 22 through April 3.
    • Jen coming early April.
  8. Farm meeting:
    1. Work party, Friday, 1PM, in greenhouse. Make and plant 4,000 soil blocks, and put them on heat!
  9. Plans for the week:
    • Jan: prepare materials needed for work party.
    • Jan: continued work on 30-year development plan in preparation for rezoning proposal.
  10. Confirmed next meeting: Next residents' meeting: Jan facilitator, Wednesday, 20 March 2013, 11:00.
  • Meeting adjourned, 11:51.
  • Respectfully submitted, Jan Steinman 22:11, 13 March 2013 (CET)

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