Minutes:20100412

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Monday, 12 April 2010, Residents' Meeting

  1. Check-in
  2. Discuss and approve agenda
    • Agenda approved by consensus
  3. Approve last week's minutes.
    • Last week's minutes approved.
    • Matters arising:
      • ACTION: [x] Jan will follow-up with [[User:Ken Conrad|]] regarding references for the White House. (Jan Steinman)
  4. Discussion and request to re-classify certain housing payments from short-term members. (5) — Carol
    • AGREED: to re-classify certain housing payments.
      • Concerns expressed:
        1. all the non-member housing payments should be re-classified.
        2. would prefer that all residents pay rent, rather than pay into Class A shares.
  5. Notification of intent to be paid for time spent on EcoReality property purchase, as agreed 7 March 2008. Requesting membership approval of timing. — Jan
    • AGREED: timing for payment for time spent on EcoReality property purchase, as agreed 7 March 2008, is convenient to EcoReality, and should proceed. Jan's invoices for hours through 31 March are accepted. Carol will research any payment she may be due under the 7 March 2008 agreement by the end of April. Jan and Carol will proceed to bill monthly for such time in the future, until 30 September 2010, or until seller mortgage is paid back, whichever is later.
  6. Reimbursement request for vehicle use, invoice submitted — Jan
    • AGREED: Jan and Carol are to be reimbursed for EcoReality use of their vehicles, as was James and Shannon. Their invoice for such use from January 2009 through 5 April 2010 is accepted, and they will submit monthly invoices for such use in the future.
  7. Brainstorm next steps for EcoReality. — Jan
    • Three possibilities put forward:
      1. Begin liquidation of EcoReality assets immediately.
        • Advantages:
          • Beginning of closure,
          • some reduction in uncertainty,
          • get some investment out sooner than three years.
        • Disadvantages:
          • Strong probability of bankruptcy (inability to pay debt) and subsequent loss to those awaiting share redemption.
      2. Continue as we are, hoping for an angel investor or some other miracle.
        • Advantages:
          • Keeping hope for the original vision alive.
        • Disadvantages:
          • Continued uncertainty and high stress levels,
          • only slightly lower probability of bankruptcy (inability to pay debt) and subsequent loss to those awaiting share redemption.
      3. Re-structure original ownership model via zoning change to allow strata development.
        • Advantages:
          • Housing can receive conventional bank loans.
          • Preliminary zoning proposal will make it easier to attract investors or extend balloon payment deadline.
          • Best possibility of paying out redemption requests at par value.
        • Disadvantages:
          • Less egalitarian; give up vision of co-operative ownership.
          • Less control of habitation; moving closer to open-market housing.
          • Jan & Carol will rescind final share redemption request, and money will be tied up much longer.
          • Probability of larger loss for share holders (as opposed to debt holders) if zoning does not go through.
      4. Discussion and unknowns:
        • Need to convince IT that this is a good thing. Need firm support of LTC.
        • Use "limited common property" to tie house sites with agricultural plots.
        • Will require immediate, intense work.
        • Will be a year or more in process.
        • Additional finance changes; defer to balloon time.
        • Need single, clear vision and direction.
        • Property Transfer Tax and GST issues.
        • Water issues: CRD will only apportion stream to two dwellings. Look into rainwater catchment.
        • Sewer issues: need engineer report, will contact Anita Davey
        • Yonas Jongkind (Yarrow Ecovillage Society) and Eric Booth are providing consulting assistance.
    • AGREED: EcoReality will pursue a rezoning request that will result in transfer to a strata corporation.
  8. Request to defer AGM to the end of May, with date suggestions needed. — Jan
    • Agreed to defer in order to present a new strategy; discussion and checking of calendars.
    • AGREED: AGM is deferred to Monday, 31 May.
  9. Discussion and request to cancel scheduled tours, pot-lucks, and work parties for the rest of the year, to be re-scheduled as needed. — Jan
    • AGREED: Monday morning meetings will continue. Other meetings will be held and announced on an ad-hoc basis until further notice.
  10. Discussion and request that Land Use Planning (and all sub-projects) become a compensated project, so that anyone who works on this project (under direction of the Land Use Planning Steward) is compensated at the rate of $15 per hour, from capital funds. All hours must be reported to the Finance Steward on standard time sheets within 15 days of the end of the month in order to be compensated. --Jan Steinman 22:07, 10 April 2010 (UTC)
    • AGREED: Members working on Land Use Planning (and all sub-projects), under direction of the Land Use Planning Steward) will be compensated at the rate of $15 per hour, from capital funds. All hours must be reported to the Finance Steward on standard time sheets within 15 days of the end of the month in order to be compensated.
  11. Review To do list
    • To do list is in pretty good shape. Many items have been marked "abandoned" and removed. Further review deferred.
  12. Review arrivals/departures, guests and apprentices.
    • Deborah and Jan arriving sometime this week, possibly Tuesday or as late as Thursday, depending on medical appointments.
    • Weekly video conference with Sarah & David is on for Thursday.
    • Ilia arriving next Sunday, will pick up at 9:35 and take him to the poultry swap-meet with us. If we all get along, he will stay one month as a WWOOFer.
    • Carol off-island for 20th, 23rd, and 24th through 30th.
    • Ken may arrive as early as 24th.
  13. Confirm facilitator and [[recorder] ]for next meeting: Jan & Carol.
  14. Check-out
  15. Residents' meeting adjourned, 09:40
  16. Farm meeting:
    • updated white board
  17. Farm meeting adjourned 09:55
  18. Next meeting will be Monday, 19 April, 08:30.
  • These minutes have been submitted by Carol Wagner 7:27, 12 April 2010 (UTC)

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