Minutes:20091207

From EcoReality

Monday, 7 December 2009, weekly resident's Meeting

Present: Jan Steinman, Carol Wagner, Shannon Cowan, Dennis Lucarelli, Susie Anne Bartsch, Rudy Siegers.

• Facilitator: Dennis
• Recorder: Jan
• Meeting brought to order 10:06
• Check in
• Agenda approved, with changes in order requested by Dennis.
  • ACTION: Move incomplete items forward to next meeting (Jan Steinman)
    
• Last residents' meeting minutes approved.
• Item #4: Discuss: 2010 monthly topics. (10)
  • Topics agreed as listed.
• Item #5: Request for agreement on our agreement making process.
  • AGREED: with one small change: in paragraph #3, change the third word, "agreement," to "request."
• Item 11: Discuss invitations to winter retreat. Jan has already invited one interested person.
  • AGREED: We can invite others to the 2009 winter retreat. Keep Jan informed of who's been invited and who is likely to attend.
• Item #6: Discuss development and fundraising ideas from Ronaye Matthew.
  • She is a conventional co-housing consultant.
  • She knows nothing about ecovillages.
  • O.U.R. and Y.E.S. have both talked to her, and neither are using her.
  • She wants $5,000 to do a feasibility study, which Shannon says is probably similar to what Jan has already done.
  • ACTION: Shannon will schedule a meeting with Jan to talk about development and fund raising strategy. (Shannon Cowan)
    
• Item #10: Discuss possibility of EcoReality hosting Shannon's UBC students for learning event.
  • No income for EcoReality.
  • Work would be required of residents, no budget for compensating them.
  • No particular outreach value identified for EcoReality.
  • Could be 12-24 students interested.
  • Carol: we have no where to put that many people. Unwilling to host overnights for event as presented.
  • Susie Anne: Could it be just a day-trip, and could those who work on it get paid our standard rate of $15/hour?
  • Jan: lacking any economic value to EcoReality nor its residents, is there any outreach or PR value?
  • Shannon: will consider these requests.
  • ACTION: Shannon will determine if she wants to carry her UBC class event at EcoReality forward by next week's meeting, and will create a project page with expected budgets and revenue sources. (Shannon Cowan)
    
• Item #7: Debriefing and continued contact with people who come to potluck and show-n-tell (per Minutes:20091102, not followed up).
  • ACTION: Craft a procedure for following up guest visits, and a request for establishing a Show and tell steward (Susie Anne Bartsch)
    
• Item #8: Discuss possible New Years Eve event.
  • All agreed it sounds like a good idea.
  • ACTION: Co-ordinate a New Years Eve 2009 event. (Susie Anne Bartsch)
    
• Item #9: Special potluck on Dec 16th.
  • Susie Anne wants a special semi-public potluck on our regular Wednesday potluck on the 16th, since she is leaving the following day.
  • All thought it a good idea.
  • Shannon will co-ordinate the menu.
• Item #12: Request to not add agenda items under other people's names without discussion.
  • This is the way it is supposed to work. All agreed it's a good idea.
• Item #13: Reminder: Priorities Homework #2 for end of Tuesday.
  • Susie Anne: don't knock yourself out, but please don't just ignore it; make a best effort.
• Item #14: Reminder: Work Party is off site this week at Christopher's getting shed.
  • Susie Anne: what is expected in return? Do we need to take some fence down? When?
  • Jan: need to know exactly what is expected, and re-evaluate if it's a lot of effort.
  • ACTION: Clarify expectations of wood shed barter with Christopher and email such before Friday. (Shannon Cowan)
    
• Item #15: Brief request regarding Brenden's birthday book-did people get email?
  • People will read the email.
• Item #16: Review to do list.
  • Tabled: will review for sure at the next meeting.
  • ACTION: Carol will remind people of budget 2010 input that is required before tomorrow's budget meeting at 13:00. (Carol Wagner)
    
• Item #17: arrivals/departures
  • 14th through 17th: Susie Anne's dad visiting (on iCal)
  • James gone through Thursday, 10th (on iCal)
  • Rudy gone 28th through 30th (on iCal)
• Item #18: next meeting
  • Dennis facilitating, James recording
  • ACTION: Jan will update meetings list for next year and fix dates for members meetings. (Jan Steinman)
    
• Item #19: Check-out

Meeting adjourned at 11:06.

Respectfully submitted, Jan Steinman 23:35, 7 December 2009 (UTC).