Minutes:20091123

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Monday, 23 November 2009, Resident's Meeting

Present: Jan Steinman, Carol Wagner, James Cowan, Shannon Cowan, Dennis Lucarelli, Susie Anne Bartsch, Rudy Siegers,

  • Facilitator: Dennis
  • Recorder: James
  • Meeting starts 9:39am
  • Check in
  • Agenda approved
  1. Approved Nov 16 minutes.
  2. Discuss time sheets. Did they all get turned in by Nov 15? Where do we go from here with the Labour policy and Talk:Labour policy?.
    • Discuss: Suspend the penalties for hour shortages and make time sheets voluntary- encouraged but not enforced. Meanwhile, delay further action on Labour_policy (except for item 2 below) until we get more urgent matters done first.
    • Discuss: Look at the proposed list at Talk:Labour_policy of what hours are approved and what are not approved. Is it complete?
    • SA wants to wait until prioritization meetings she's setting up before we spend a lot of time on this.
    • SC noted that we had previously agreed to bring our hours up-to-date and to pay the difference.
    • JC in favour of coming up-to-date now, but suspending for the future.
    • AGREED: All members who are short on their hours will pay up as previously agreed.
    • [x] Follow up with members who have labour shortage payments due. (Carol Wagner)
    • AGREED: Labour reporting and payments will continue as previously agreed; to be reviewed as part of Susie Anne's priority setting meetings.
  3. Request from Susie Anne to defer some December timesheet hours as I will be away
    • AGREED- SA can apply hours from November and January towards time away in December. Put another way, she will work 90 hours between Nov 1 and Jan 31.
  4. Discuss - Agenda planning
    • Observations from Shannon that the agenda planning process is quick and easy for members/residents to add items to agendas. Would it be wise to come up with another way to prioritize items that make it to the agenda?
      • Jan- keep it up to the facilitator to talk directly to people who add items to the agenda. For example “can this be spread over a couple of meetings?” “how much time will it take?”
      • Shannon- There has been some conflict in agenda planning. Having the facilitator take a proactive role is of great benefit. Having the facilitator guide the group and research the agenda item is a good idea.
      • James- Suggestion of when a person adds an item, email the facilitator with the item to start the dialogue with the facilitator.
      • Jan- Concern that the above idea is more work than necessary and we can use automated methods to see what has been added to agendas.
      • Shannon- Sounds like we agree that the current system works.
      • Final thoughts- It is the facilitator’s job to research items, discuss items with the person who added them and let the group know what the agenda items are.
  5. Request to set times to meet for establishing EcoReality's current priorities and building an action plan, and an overview of SA's strategy for shaping the meetings for two weeks of the month.
  6. Budget for 2010
  1. Discuss James R offer of a loan
    • See emails. JR is willing to loan EcoR money.
    • Discussion around the logistics and other examples of revolving loan fund.
    • Discussion to have one person to deal with and also the option of all of us staying in our roles so the lender talks to different people for different needs.
    • Clarification- Loans are paid off first- Before any shares.
    • Jan’s request is to look over the emails before the next meeting and be prepared to make an agreement on the topic.
  2. Discuss topic and format for this month's (Nov. 29 Sunday) monthly "show and tell" meeting.
    • SA and Carol will co-steward the Show and Tell meeting for this weekend.
    • James suggested moving the meeting to 1:00pm. Group decided to continue ahead at 10am on Sunday.


Meeting adjourned at 10:55am.

These minutes submitted by James Cowan 16:23, 27 November 2009 (UTC)

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