Minutes:20080329

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Saturday, 29 March 2008: Member's Meeting

  • Meeting brought to order: 12:30
  • Present: James Cowan, Shannon Cowan, Jan Steinman, Carol Wagner.
  • Facilitator: Jan
  • Recorder: Carol
  • Check in
    • Shannon: 9.5 - Complex. Feeling a lot more flowing, possible, coming in the moment. Not scared. Grateful for who we are, not who we could be. Gratitude.
    • Carol: 9.25 - Thankful for Jan for helping me through the ups and downs. Grateful for James & Shannon.
    • Jan: 9 - Thankful for James' & Shannon's support currently and the past few months.
    • James: 9.5 - Thank Jan & Carol for all the work, hosting potential members, working through the ups and downs. Thinking about the big picture - beyond personal issues. Great learning experience.
  • Annual General Meeting agenda approved.
    • Last years minutes approved.
    • To not use an external auditor was approved.
    • Carol will provide 1/1/07 - 12/31/07 Income Statement to the members and will have a special meeting to approve the AGM finance report.
    • Accepted Annual Report pending the addition of COG and video "Gardens of Destiny" in the Communications Outreach List.
    • Current stewards elected for another term.
    • Dividend proposal is withdrawn pending sale of Sharp Road property.
    • AGM adjourned until 5 pm for special meeting.
  • Monthly Members Meeting
    • Old Business
      • Agenda approved.
      • January January minutes & February February 1 minutes minutes approved.
      • Finance Report - Balance in all accounts $1936.23 - Approved.
      • Open action items - Jan has updated to do list. With the offer on this property, Jan will remove all items having to do with improvements.
      • Lavender workshop - tentatively planned for 31 May pending to move to new property. It will include a talk about lavender & biodiesel, followed by a potluck & workshop for Shannon's interns.
    • New Business
      • Provisional Membership Proposal - Approved
      • Raising money - Jan is talking to friends & family about investing. Concerns about BC Securities - Jan will provide a link to private and early stage offerings that everyone should read before talking to other investors.
      • Property purchase update deferred.
      • Jan has proposed a new stewardship for himself - Land Use Planning Steward - Approved.
      • Adding non-member stewards - Jan has suggested asking Anne Macey, Jane Squire & Dan Jason to be non-member stewards to have key public individuals involved. It was suggested that a proposal be written up with with needs. James will work with Jan on the proposal by next meeting.
      • Clarification - Offsite members will pay beginning 26 Mar as outlined in the work section of the welcome letter - approved.
      • Clarification - Each member works 10 hours per month for the co-op. If any of these hours are not worked they pay $15.00 per hour to the co-op - Approved.
      • Finances - James & Shannon have agreed to pay Co-Op dues for Feb and Mar to come up to date.
      • Jan wants to place an ad in Communities Magazine Reach section. Cost approximately $75.00. Jan will circulate add for approval - Approved.
      • Review schedules - 5 April potluck will be removed as Jan and Carol will be away. Video conferences will be on Fridays unless otherwise rescheduled.
  • Closing
    • Facilitator for next meeting - James
    • Recorder for next meeting - Jan
  • Check out:
    • Jan - 10 - Pumped since 6 March - adrenaline running - focused on accepting the positive and blind to contingencies. Grateful to everyone.
    • Shannon - 9.5 - Good energizer, clear, questions about subject removal.
    • James - 10 - Exciting work to do. Grateful to Jan and Carol. The land is perfect, but a complex situation.
    • Carol - 9.75 - Excited! Looking forward to being there, but staying in the moment.
  • Meeting adjourned at 14:00

-- respectfully submitted, Carol Wagner 9:30, 30 March 2008 (PST)

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