Meetings

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Regular meetings: (Be sure to check full schedule, below.)
  • residents' meetings are held each Wednesday, from 9-10AM. Please request in advance to attend residents' meetings unless you are living on-site.
  • tours and work parties are informal, and are often held on Fridays. Let us know if you're interested -- your interest may make it happen! Tours at other times by previous appointment only.
  • potluck/movie are the last Saturday of each month at 6/7:30 PM. Please let us know if you're coming.

Attendees: please be prepared! Read the previous meeting's minutes and the current meeting's agenda before any meeting you attend. People who are obviously unprepared may be asked to silently observe.

Facilitators: please move meetings to the past meetings page after they are over.

Here's some information on meeting structure.

Contents


MARCH 2015, Construction

Saturday, 7 March 2015 Residents' Meeting

Residents meeting.jpg
When? 
16:00 - 17:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Adam Perry
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Community farm store.
      2. Greenhouse drainage.
      3. Electric market vehicle.
      4. Animal shelters.
      5. Commercial kitchen.
      6. Upcoming classes and events.
      7. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm location, date, time, and facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

Saturday, 14 March 2015 Residents' Meeting

Residents meeting.jpg
When? 
16:00 - 17:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Adam Perry
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Community farm store.
      2. Greenhouse drainage.
      3. Electric market vehicle.
      4. Animal shelters.
      5. Commercial kitchen.
      6. Upcoming classes and events.
      7. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm location, date, time, and facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

Saturday, 21 March 2015 Residents' Meeting

Residents meeting.jpg
When? 
16:00 - 17:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Adam Perry
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Community farm store.
      2. Greenhouse drainage.
      3. Electric market vehicle.
      4. Animal shelters.
      5. Commercial kitchen.
      6. Upcoming classes and events.
      7. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm location, date, time, and facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

Saturday, 28 March 2015 Residents' Meeting

Residents meeting.jpg
When? 
16:00 - 17:00
Who? 
Residents and scheduled/invited observers; ask to attend, no drop-ins, please! While we value the participation in meetings of visitors and volunteers, most decisions are the responsibility of stewards who have been empowered by the members to manage particular areas.
Where? 
EcoReality yellow house, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Facilitator
Adam Perry
Recorder
Jan Steinman
Agenda 
(Please email your items to the facilitator.)
  1. Check-in.
  2. Discuss and approve agenda.
  3. Approve last meeting minutes.
  4. Old business:
    1. Matters arising from minutes
    2. Project updates:
      1. Community farm store.
      2. Greenhouse drainage.
      3. Electric market vehicle.
      4. Animal shelters.
      5. Commercial kitchen.
      6. Upcoming classes and events.
      7. Recruiting (Jan)
    3. Health and safety concerns and updates.
  5. New business:
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
  6. Review arrivals/departures, guests and apprentices.
  7. Farm meeting.
    • Work party task planning.
  8. Plans for the week.
  9. Confirm location, date, time, and facilitator for next meeting.
  10. Check-out.
  11. Adjourn.

Saturday, 28 March 2015, Annual General Meeting

Meeting.jpeg
When
17:00 - 17:30
Where
Yellow house, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
Who
members, investors and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator
Jan Steinman
Recorder
Jan Steinman
  1. Check-in.
  2. All present recorded for minutes.
  3. Discuss and approve agenda.
    Please email your agenda items (with requested time) to the facilitator, with a weeks' notice, if possible.
  4. Review and approve last AGM minutes.
  5. Resolution to not use an external auditor (This must be decided annually, by majority of all present in all classes of shareholders. The directors recommend approval of this resolution.)
  6. Annual finance report (as required by law of annual general meetings, including profit and loss statement, surplus statement, and balance sheet)
  7. Approval of Stewards' reports (as required by law of annual general meetings)
  8. Election of directors: (as required by law of annual general meetings) Nominations:
    • Cleome Rowe: Farm Steward
    • Adam Perry: Fundraising Steward
    • Jan Steinman: Communication Steward
  9. Pay a dividend to shareholders, up to the rate of inflation (Directors recommend no dividend be declared this year.)
  10. Date of next Annual General Meeting, tentatively set for Saturday, 26 March 2016.
  11. Adjourn the Annual General Meeting

APRIL 2015, Livestock

MAY 2015, Planting & Gardening

JUNE 2015, Water Management

JULY 2015, Permaculture Design

AUGUST 2015, Education and Tourism

SEPTEMBER 2015, Harvest

OCTOBER 2015, Processing & Storage

NOVEMBER 2015, Next Year's Plans

DECEMBER 2015, Financial Planning

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