Coop rules/15 Voting Rights of Investment Shareholders

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Part 15 -- Voting Rights of Investment Shareholders

(Rule 75) On matters dealt with at meetings called subject to #Meetings of Investment Shareholders (Rule 71), each investment shareholder shall be entitled to one vote for each investment share owned.

(Rule 76) An investment shareholder may vote by proxy at a meeting called subject to #Meetings of Investment Shareholders (Rule 71) in accordance with The Cooperative Association Act and coop rules, if the shareholder's residence, as determined from the register of shareholders of the Association, is more than 80 km from the place of the meeting, or if there are 2 or more meeting places, from the place of the meeting closest to the shareholder's residence.

(Rule 77) An instrument appointing a proxy may be in the following form or in any other form approved by the directors:

I, ...................................., of ..........................................., a holder of investment shares of ........................................ hereby appoint ....................................................... as my proxy to vote for me and on my behalf:
(Check and complete applicable statement)
____ at the investment shareholders meeting to be held on ..../..../.... [month/day/year], and any adjournment of that meeting;
____ at the meeting of investment shareholders of Class ........ Shares [indicate class of shares] to be held on ..../..../.... [month/day/year], and any adjournment of that meeting.
Signature .................................. Date ............................................ [month/day/year]
provided that a proxy must
  1. be in writing,
  2. identify the appointing shareholder and the proxy holder,
  3. identify the meeting in respect of which the proxy is given or the meeting for which the representative is appointed,
  4. be signed by the appointing investment shareholder or an attorney authorized in writing by the appointing investment shareholder,
  5. include the date of the signature referred to in paragraph (4).

(Rule 78) A proxy, along with the original, or a copy certified by a notary public, of the power of attorney or other authority, if any, under which the proxy is signed, must be deposited

  1. at the registered office of the Association or at any other place specified for the purpose in the notice calling the meeting, at least 48 hours, excluding Saturdays and holidays, before the time for holding the meeting in respect of which the person named in the instrument is appointed, or
  2. at the place specified for the meeting, before its commencement, with a director or officer or the solicitor of the Association.

(Rule 79) A vote given in accordance with the terms of a proxy is valid despite the death or incapacity of the investment shareholder giving the proxy or despite the revocation of the proxy or of the authority under which the proxy is given, unless notice in writing of that death, incapacity or revocation is received at the registered office of the Association, or by the chair of the meeting or adjourned meeting for which the proxy was given, before the vote is taken.

(Rule 80) A proxy may be revoked in any manner provided by law including by an instrument in writing that is

  1. signed by the investment shareholder giving the proxy or by his or her agent authorized in writing, and
  2. delivered to
    1. the registered office of the Association, at any time up to and including the last business day preceding the day of the meeting, or any adjournment of that meeting, at which the proxy is to be exercised, or
    2. the chair of the meeting, on the day of the meeting or any adjournment of that meeting before the taking of any vote in respect of which the proxy is to be exercised.

(Rule 81) The chair of any meeting may, but need not, inquire into the authority of any person to vote at the meeting and may, but need not, demand from that person evidence of his or her authority to vote.

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