Agreement log, old

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These are agreements that are much older than those typically needing to be searched. This page includes:

  • Agreements that have become self-obvious: "The name of our co-op is EcoReality."
  • Agreements that have become obsolete: "Joe will live in the white house." (Where Joe has long ago moved out.)

Minutes:20120125 Wednesday, 25 January 2012, Residents' Meeting

  • AGREED: Ron will return the missing EcoReality rototiller from his farm on Mayne Island to EcoReality.

Minutes:20120118 Wednesday, 18 January 2012, Residents' Meeting

  • AGREED: to transfer management of Market garden and Greenhouse to Carol with help. Ron's involvement in the market garden is appreciated, but the management of the budget, work schedules, volunteer help, etc. will be managed by Carol, with appropriate help from others.

Minutes:20111109 Wednesday, 9 November 2011, Directors' Meeting

  • AGREED: EcoReality will sponsor the Victoria food freedom demonstration (23 Nov 2011), subject to Jan checking with our insurance agent about coverage and costs.
  • AGREED: the three directors unanimously approve the motion to sell the property. The motion will go out with the wording: "The directors recommend approval of this motion" or similar to that effect.

Minutes:20110831 Tuesday, 31 August 2011, Residents' Meeting

  • AGREED: EcoReality to spend $900 ($750 plus transportation expenses) for a used 2,500 gallon potable water tank to replace the broken and leaking one. Jan & Carol to pick up on Thursday.
  • AGREED: Compensated expenses require an original receipt and are either agreed ahead of time or for an emergency.
  • AGREED: Vanagon to hold the essential market kit of tables, white board, power cords, cabinet with cash drawer, pens, scissors, bags, etc.

Minutes:20110615 Wednesday, 15 June 2011, Residents' Meeting

  • AGREED to purchase of a special (metal cutting) saw to cut up greenhouse panels for $90, to be put on the greenhouse budget.
  • AGREED classroom can be used for residents for yoga. Rudy is classroom steward, and will keep it locked when not in use, and will ensure it is kept clean and un-cluttered.

Minutes:20110607 Tuesday, 7 June 2011, Residents' Meeting

  • AGREED to purchase another rototiller for $150 since it may be months before the other one is fixed.
  • AGREED to formally name Azja Jones-Martin as EcoReality's CSA program steward, who will be responsible for setting up and running the CSA program, with the advice and consent of the directors.

Minutes:20110202 Wednesday, 02 February 2011, Residents' Meeting

Minutes:20110119 Wednesday, 19 January 2011, Residents' Meeting

  • AGREED: Cheese workshop, 27 February to be an EcoReality event.
  • AGREED: to spend $110 for 7 yards of sawdust.

Minutes:20101208 Wednesday, 8 December 2010, Residents' Meeting

  • AGREED: spend $200 to purchase 2 dump truck loads of cedar mill slabs to finish off 2nd goat shed and for various construction projects.

Minutes:20101117 Wednesday, 17 November 2010, Residents' Meeting

  • AGREED: Jan & Carol to pay principle on the CCEC mortgage payments and get class A shares in exchange. Interest to come from co-op reserves until spring.

Minutes:20100915 Wednesday, 15 September 2010, Residents' Meeting

  • AGREED: To pay down a portion of Three Point mortgage 1/2 month early for 6% interest.

Minutes:20100901 Wednesday, 01 September 2010, Residents' Meeting

  • AGREED: for EcoReality to pay the annual registration for the bobtail flatbed trailer owned by Jan & Carol, since the only use in the past year was in barter for servicing EcoReality's well water filtration system.

Minutes:20100510 Monday, 10 May 2010, Residents' Meeting

  • AGREED: to put property up for sale, while still looking for investors.
  • AGREED: Depending upon what realtor says we need to do to get property ready for sale, we agree to pay ourselves $15/hr. for lawn mowing, etc.

Minutes:20100412 Monday, 12 April 2010, Residents' Meeting

  • AGREED: timing for payment for time spent on EcoReality property purchase, as agreed 7 March 2008, is convenient to EcoReality, and should proceed. Jan's invoices for hours through 31 March are accepted. Carol will research any payment she may be due under the 7 March 2008 agreement by the end of April. Jan and Carol will proceed to bill monthly for such time in the future, until 30 September 2010, or until seller mortgage is paid back, whichever is later.
  • AGREED: Jan and Carol are to be reimbursed for EcoReality use of their vehicles, as was James and Shannon. Their invoice for such use from January 2009 through 5 April 2010 is accepted, and they will submit monthly invoices for such use in the future.
  • AGREED: EcoReality will pursue a rezoning request that will result in transfer to a strata corporation.
  • AGREED: Members working on Land Use Planning (and all sub-projects), under direction of the Land Use Planning Steward) will be compensated at the rate of $15 per hour, from capital funds. All hours must be reported to the Finance Steward on standard time sheets within 15 days of the end of the month in order to be compensated.

Minutes:20100405 Monday, 5 April 2010, Residents' Meeting

  • AGREED: EcoReality Co-op will rent the white house to Ken Conrad and Angie Conrad in exchange for full-time farm work, with security deposit of $750, and addressing of concerns raised, subject to review of references.

Minutes:20100217 Wednesday, 17 February 2010, Special Members' Meeting to change officers and directors

    • Remove Shannon Cowan as President and signer on any and all EcoReality accounts.
    • Remove James Cowan as Director and signer on any and all EcoReality accounts.
    • Add Rudy Siegers as Director and signer on any and all EcoReality accounts.
    • Add Jan Steinman as Director and signer on any and all EcoReality accounts.

Minutes:20100208 Monday, 8 February 2010, Residents' Meeting

  • AGREED: EcoReality accepts Gavin’s request have the cash expenditures he made for the pump be put toward his trade credits. EcoReality will need the original receipts for pump parts and labour in order to make this agreement.

Minutes:20100105 Tuesday, 5 January 2010, Winter Retreat

  • AGREED: to review tasks weekly, possibly with constraints, such as, "new tasks from the past two meetings."

Minutes:20091228 Monday, 28 December 2009, resident's Meeting

Minutes:20091214 Monday, 14 December 2009, resident's Meeting

  • AGREED Suggested contributions for guests will be increased to $5 breakast, $5 lunch, $5 dinner, $15 daily. Suggested contribution for indoor accommodation is increased to $15 per night. Camping will remain at $5 per night. WOOFer reimbursement to households for hosting will remain at 50% the daily rate, except for camping, where the hosting household gets the entire amount.
  • AGREED All members will submit updated hours records by December 31, 2009.

Minutes:20091207 Monday, 7 December 2009, weekly resident's Meeting

Minutes:20091123 Monday, 23 November 2009, Resident's Meeting

  • AGREED: All members who are short on their hours will pay up as previously agreed.
  • AGREED: Labour reporting and payments will continue as previously agreed; to be reviewed as part of Susie Anne's priority setting meetings.

Minutes:20091026 Monday, 26 October 2009, Member's Meeting

Minutes:20090901 Tuesday, 1 September 2009, Residents' Meeting

  • AGREED: Reimburse Jan for the cost ($53.00) of renewing the plates on the trailer in exchange for repair of the irrigation pump.

Minutes:20090717 Friday, 17 July 2009, Members' Teleconference

Minutes:20090619 Friday, 19 June 2009, Members' Teleconference

Minutes:20090522 Friday, 22 May 2009, Teleconference

  • AGREED: 2152 shelving project approved.

Minutes:20090228 Saturday, 28 February 2009, Members' Meeting

  • AGREED Approved 2009 operations budget (This does not include capital expenditures.)

Minutes:20090220 Friday 20 February 2009: Members' Teleconference

  • AGREED budget item: monthly trip (ferry and vehicle expenses) to Victoria to pick up pallets and oil $820/year We will make every effort to consolidate our trips to Victoria each month to fit within this budget.

Minutes:20090123 Friday 23 January 2009: Members' Teleconference

  • AGREED that we accept Morris Lamrock as apprenticeship steward
  • AGREED that we accept Susie Anne Bartsch as work party steward
  • AGREED that we accept Susie Anne Bartsch as child care steward

Minutes:20090104 Sunday 4 January 2009, Residents' Meeting

  • AGREED: We agree to have a community garden that will continue in the area of the current garden. There will be a steward that will oversee with the intention that everyone will be able to work in garden and be able to try different planting methods. This will require lots of coordination and documentation.

Minutes:20081219 Friday 19 December 2008: Members' Teleconference

  • AGREED: EcoReality will compensate Jan & Carol $5/hour for EcoReality's use of the classroom during the winter retreat.

Minutes:20081205 Friday 5 December 2008: Members' Teleconference

  • AGREED: Wood heat for 2172 - interim budget, not issuing of Class A shares.

Minutes:20081129 Saturday 29 November 2008: Member's Meeting

  • AGREED: modified definition of Member guide.
  • AGREED: Prospective member definition.
  • AGREED: Fencing grant - As part of the Environmental Farm Plan, an application for a fencing grant for up to $15,000 for fencing and labour reimbursement @ 30% was approved. The site was walked by interested members and measured 2,280 feet inside the circle drive for fencing. Costs: $6,375.61 posts and wire fence $1,350 (work trade) $1200 for large gates and $600 for pedestrian gates. Class B Shares for labour.
  • AGREED: Reimburse Jan for trefoil seeds.

Minutes:20081107 Friday 7 November 2008: Members' Teleconference

  • AGREED: Take consensus to accept Noj as new provisional member.

Minutes:20081003 Friday 3 October 2008: Members' Teleconference

  • AGREED: we will add a time keeper to meetings.

Minutes:20080928 Sunday 28 September 2008: Member's Meeting

  • AGREED: James will write a page linked to Labour Policy to explain procedure to bank in advance, yet extenuating circumstances can still be requested (eg. Death, illness)

Minutes:20080902 Tuesday 2 September 2008: Resident's Meeting

  • AGREED: Susie Anne is approved as a long term guest at white house.

Minutes:20080808 Members Teleconference

  • AGREED: EcoReality agrees to host Tree Bressen on Sep 27 for one day workshop and two nights accommodation and meals. Ecoreality agrees to send $125US to Tree in advance for travel costs and to pay Tree $400US on the day of the event as a group rate. Jan agreed to check into the equitability of this contribution and to reply to group if he has any more concerns or suggestions.
  • AGREED: Non resident members and guests will pay the household they are staying in (or using facilities) for meals and lodging according to previously agreed upon guest lodging rate.
  • AGREED: consent was given by all on call for both (proposal was passed) Accommodation, Labour and Childcare requests
  • AGREED: EcoReality will host Adam Parry workshop with similar format to Mike Nickerson workshop.

Minutes:20080802 Resident meeting

  • AGREED WWOOFers will continue to be sponsored by residents. The co-op will not be paying for meals and lodging.
  • AGREED If a WWOOFer does childcare- The parents of the children compensate the household that is housing the WWOOFer.
  • AGREED Jan and Carol will collect revenue from Classroom and pay utilities (from August 1).
  • AGREED (again) Class A shares for materials. Class B shares for labour. Infrastructure improvements can be counted as co-op hours.


    • AGREED: teleconferences will now be bi-weekly, next one is 25 July.


  • AGREED: EcoReality will spend $40 to join FIC
  • AGREED: Jan will take the next step in pursuing this. (Being a member of Ecovillage Network of Canada)
  • AGREED: Communication steward role as previously described.
  • AGREED: Shannon is new group process steward, and will create a page for that role and begin planning and supporting group process activities.


  • AGREED: to spend $900 (plus GST) for Bill Crandall to perform financing appraisals for both 160 Sharp Road and 2152/2172 Fulford-Ganges Road.
  • AGREED: Membership applications from Penny Pobiecke, Justin Roller, Osha Roller, Jan Slakov, and Mark Stiffler were all approved and accepted, conditional upon receipt of member shares payment from Justin and Osha, and conditional upon completion of missing application sections by Jan Slakov.


  1. AGREED: Jan gets 100 Class A investment shares for approximately 2000 square feet of 6 mil plastic sheeting that he purchased and was installed as a vapour barrier in both the main house and cottage at 160 Sharp Road.
  2. AGREED: Clarification of land acquisition and land liquidation expense authority for Jan and Carol: They are free to use, at their discretion, available EcoReality funds for expenses relating to either acquisition of Nightingale or liquidation of Sharp Road, but will leave a $400 contingency fund, unless agreed by members to spend that money.
  3. AGREED: including the ~20 acre "snake" parcel is essential to EcoReality's plans, and we are prepared to walk away from the entire deal (~17 acre parcel with two houses for $1.4M) if we cannot obtain the "snake" on favourable terms.
  4. AGREED: Jan is authorized to negotiate on behalf of EcoReality for the acquisition of the "snake" parcel, up to $300,000, adding $100,000 to the "balloon" loan from the seller if necessary.
  5. AGREED: EcoReality will freeze sales of Class A investment shares until after the liquidation of Sharp Road. Additional funds required to purchase Nightingale will be written as short term, interest-free loans, to be automatically converted to Class A shares upon liquidation of Sharp Road. (If an individual's loan plus their outstanding Class A share balance at that time is less than $10,000, the loan will not be converted to Class A shares, but will remain as a loan with the same redemption terms as Class A shares, in accordance with Rule 21.2.2 in our bylaws.) Due to the need to balance the books when Sharp Road is sold, a stock split will be required, affecting all shareholders as of that date. This proposal ensures that equity from new investors, as well as additional investment from existing investors, will have the same par value as that of original investors.


  • Clarification - Offsite members will pay beginning 26 Mar as outlined in the work section of the welcome letter
  • Clarification - Each member works 10 hours per month for the co-op. If any of these hours are not worked they pay $15.00 per hour to the co-op.


  • James & Shannon will move into the cottage no earlier than September 1, allowing us to extend a six-month lease to Rachel & Jesse


  • Everyone but members pay $10 per night, plus meals -- including family.


  • need to record minutes of vidconf if any agreements are made


  • last Sunday of each month will be potluck and workshop


  • Future monthly finance reports will be for the past month, not YTD
  • We will set the goal of regular dates for meetings to aid in community involvement


  • cancel future Advisory Council meetings, due to poor attendance, and cancel future work parties, subject to having specific tasks planned.
  • monthly member's assessment reduced to $25 per month, per member. (Work assessment of 12 hours per month per member retained. The 12 hours includes meeting and videoconf time, time stewardship time, and work on mutually agreed projects.)
  • Approved site lease proposal
  • Shannon and James will contribute the same as WWOOFers during time they stay at EcoReality: either 6 hours work, or $10 lodging voluntary contribution and $2/$4/$4 (breakfast/lunch/dinner) meals voluntary contribution per person.


  • Approved resolution not to use an external auditor


  • Put time guidelines on approved projects that are specific priorities (ie. planting and weeding, menu prep and shopping, administration) rather than having a list of broad areas where labour can be done (ie. stewardship areas in general)
  • $50 member assessment per member per month payable to EcoReality Co-Op
  • 12 hours labour requirement
  • Hourly rate in lieu of hours worked: $15/hr (after much discussion, wish to remain within the economic picture of SSpring)
  • Petition for returning Class B shares for biodiesel processor.


  • We will charge $10 per person per night for indoor accommodations, or $5/person/night for camping, unless the stay is for a work party or similar event, or immediate family member (parents, siblings, their partners and children). Accommodation fees do not apply to children under 12 years of age.


The coop will not use an outside auditor.


Operating costs (phone, hydro, water, property taxes) for non-shared space will be divided on an area basis. Areas exclusively for one person's use will be prorated against total non-shared space. Operating costs for shared space (kitchen, bath, common areas) will be divided on a time-of-use basis, prorated by the time spent on the site.


Coop memorandum and coop rules accepted.


Values, vision, mission, and purpose statements accepted.


A for-profit coop (per The Cooperative Association Act) formally selected as the legal entity for holding land.


Consensus formally selected as our agreement-making method.


Invitation email accepted


The ecovillage location, in order of priority, will be

  1. Salt Spring Island
  2. Pender Island
  3. other South Gulf Islands
  4. Cowichan Valley

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